AddressWe are looking for an organised, diligent, and proactive Executive Assistant to support our firms Partners and Practice Manager. The candidate will assist the Partners and Practice Manager with their day-to-day administrative work, including calendar management, task assignment, procurement, data entry, planning, reporting, meeting agendas, minutes, and general liaison with the management team.
The successful candidate will provide support to our team to help them focus on their core roles and organise their work schedules.
About Attwood Marshall Lawyers
For over 75 years, we have been dedicated to serving the community with an intent to help people and change their lives for the better.
Attwood Marshall Lawyers are an established, reputable law firm that traces its origins in the Coolangatta/Tweed Heads area to when Eric Attwood set up his legal practice after the Second World War in 1946.
We moved into our current Coolangatta beachfront offices located in The Strand building in 1989 and have steadily grown ever since, with over 65 staff and additional offices located at Robina Town Centre, Southport, Kingscliff, Brisbane, Sydney, and Melbourne.
We are a family-orientated law firm with an emphasis on work/life balance. We support our employees in their work environment and provide excellent office conditions, utilising the latest in practice management systems (LEAP) and technology. Staff have modern workspaces with natural light and ergonomic equipment. We are a paperless office and have a focus on automation and technology to help with progressing our client’s matters as quickly and efficiently as possible.
We traditionally act for people in the most stressful periods of their lives, and it is very important that our lawyers, paralegals, and support staff understand this crucial issue.
The Role
We are looking for an experienced EA to support our management team and help them carry out their roles as efficiently as possible.
Duties
- Calendar monitoring & management
- Setting tasks and sending reminders
- Preparing for meetings (including reminders, reports, agendas & minutes)
- Procurement of office and personal items
- Fielding of calls & emails, where necessary
- Data entry and saving documents to files electronically
- Research
- General administrative tasks
- Attend monthly management meetings and action outcomes
- Some personal organisation
Desirable attributes, skills and experience
- An intent or purpose in life to help people and change their lives for the better
- Must be well-spoken, articulate and have a friendly disposition.
- Extremely organised and proactive when dealing with upcoming tasks
- Ability to manage multiple calendars across departments.
- Attention to detail
Excellent spelling, grammar, punctuation, and vocabulary skills - Responsible and have integrity
- Flexibility with working at any of our offices (Robina, Coolangatta, Southport and Kingscliff) when required
- Ability to prioritise competing tasks
- Ability to work in a team environment
- Computer skills (LEAP, Word, Excel, Publisher, PowerPoint, Access, Outlook and Internet)
- High School Certificate
What We Offer
- Highly reputable law firm with an experienced team of lawyers and staff
- Excellent training program and career development focus
- Leading legal practice management systems and software
- Healthy work environment and work-life balance
- Great corporate culture with professional/personal development and training
- Well-resourced administrative team, IT, and office facilities
- Experienced staff for training, mentoring and support
- Excellent salary package (after completion of probation and annual reviews)
The Location
Attwood Marshall Lawyers has modern, spacious, well-positioned offices at Coolangatta, Robina Town Centre, Southport, Kingscliff, Brisbane, Sydney, and Melbourne.
This full-time position is based at our Coolangatta Office. There may be instances where you will be required to work from our other offices for training purposes.
Please send your CV and cover letter to Practice Manager Holly Gilholme by emailing *********@attwoodmarshall.com.au before Friday 21st June 2024.
We look forward to hearing from you
