Executive Assistant - Newcastle

Exciting opportunity for an experienced Executive Assistant to work in a local government role in Newcastle!

Executive Assistant

Job Type: Temp Assignment

Hours: Full-time, 9am - 5pm, Mon - Fri

Pay: Pending Experience

Location: Newcastle CBD

Duration: ASAP Start - Sep 2024 + potential extension

Your new company 

We are looking for a motivated and experienced Executive Assistant or Senior Administrator for a fantastic opportunity in a local government organisation. If you have experience working in local government and are an organisational superstar, we would love to hear from you. This position will commence ASAP, and will be a full-time temp assignment.  

Your new role 

As an Executive Assistant, you will play a crucial role in supporting the Manager by completing a diverse range of administrative duties. This position actively provides advice and direction to a multidisciplinary team, ensuring a positive customer experience for the community and external stakeholders. Your key responsibilities would include: 

• Administrative Support: Provide high-quality administrative support and advice to the Manager, leadership team, and wider staff. Handle administrative functions to ensure accurate and timely services and information delivery, aligning with organisational objectives.
• Operations Management: Prepare and manage day-to-day operations for the Manager. This includes handling communication and correspondence, follow-up, and resolution of routine matters.
• Guidance and Training: Collaborate and support the administrative team, ensuring effective workflow processes. Utilise corporate systems to enhance positive customer experiences.
• Coordination: Coordinate responses to requests, complaints, GIPAs, reports, memos, and briefing notes within tight timeframes.
• Correspondence and Reporting: Draft and manage correspondence, reports, and other relevant documents.

What you'll need to succeed 

• Experience as a Senior Administrator or Executive Assistant is essential.
• Experience working in local government would be highly beneficial. 
• Qualification in Business Administration or similar is desirable.
• Ability to work independently and exercise initiate and appropriate judgement
• High level of computer skills, including Microsoft Suite and Microsoft Project.
• Exceptional verbal and written communication skills.
• Ability to work with competing deadlines and your own time.

What you'll get in return 

• This is a fantastic opportunity to get experience working in local government.
• Located in the beautiful Newcastle CBD! 
• Flexible working arrangements post training.
• Working with a friendly and established team.
• Receive ongoing support from your consultant Hays.

What you need to do now 

If you're interested in this role, click 'apply now' or forward an up-to-date copy of your resume to ************@hays.com.au, including a brief statement outlining your suitability for this position. 

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.