Executive Assistant - Pa

Masterton Homes is seeking an experienced Executive Assistant/PA to join our team based in Warwick Farm. The successful candidate will provide assistance to the Group CEO and General Manager of Masterton Homes and will be trusted with a wide range duties and sensitive information. This role has a high level of autonomy and is accountable for support and administrative services whilst maintaining the highest standards of professionalism, efficiency, personal communication, discretion, and independent judgment. 

Responsibilities include

• Executive support including diary and relationship management, meeting coordination, minute/note taking etc.
• Management & tracking priorities, initiatives, and deadlines for the CEO and General Manager.
• Draft, proofread, and edit a variety of documents, including internal and external reports, emails, presentations, and memos on behalf of both the CEO and General Manager, ensuring accuracy and professionalism.
• Undertake and co-ordinate relevant responses and/or input into reports, correspondence, and corporate issues ensuring accuracy and attention to detail.
• Collaborate with the cross-functional teams to ensure timely completion of tasks and deliverables as required by the CEO and General Manager.
• Work collaboratively across the Executive team contributing to a positive team environment.
• Maintain a high level of awareness of matters coming into and out of the CEO’s and General Managers office to effectively respond to enquiries and exercise sound judgement on the manner of response.
• Attend to bookings as requested in a timely manner including meals, flights, car hire, accommodation, and restaurant reservations.
• Arrange ad-hoc events, dinners, catering, and refreshments - as required.

To be successful in this role you will have:

• Excellent communication skills – both written and verbal
• Excellent time management skills 
• Comfortable liaising with people at all levels within the business
• Ability to pick up new skills quickly
• Attention to detail
• Ability to work unsupervised
• Ability to deal with sensitive and confidential information
• Ability to multitask, prioritise task and problem solve

If you possess the above skills and would love to join the team we encourage you to apply!