Executive Assistant - Real Estate Team

Junior Executive Assistant
A fantastic opportunity exists for a Junior Executive Assistant to provide secretarial and administrative support to partners, special counsel and senior associates in our busy real estate team.

MinterEllison is Australia's largest law firm and provides legal and consulting services.

Purpose is at our core. We create lasting impacts with our clients, our people and our communities. Our teams collaborate and deliver to our Purpose, and consistently work to embed our values into everyday actions. Clients rely on our expertise and insights. They value our responsive, creative and commercial approach. We are curious by nature, diverse in our disciplines and authentic in our relationships.

Diversity and inclusion is at the core of our Purpose and informs the way we work with each other, our clients and in the community. We know that when we bring together diversity of thinking, skills, experience, gender identity, backgrounds and orientations, we get better results.

Some of your responsibilities will include:
• document preparation (including the use of precedents) and amendments
• conducting property searches
• arranging general and trust account receipting and cheques
• proactive diary management and coordination of travel arrangements
• answering calls and monitoring emails
• file management including opening and closing files, electronic and physical filing
• end of month billing and reporting
• reconciliation of expenses
• assisting with day to day client management including assisting in maintaining client databases
• general administrative tasks including e-filing, photocopying, printing, formatting and collating documents
• other ad hoc duties as required.

What you need
To be successful in this role, strong organisational skills are essential as well as a high level of initiative, attention to detail, energy and enthusiasm and the ability to follow through. Ideally, you will also have experience working in a fast paced, ever changing environment.

You will possess the following attributes to be successful in this role:
• a minimum of 1 year experience within the legal industry or professional services environment
• strong understanding of software applications including Word, Excel, PowerPoint, practice management and other technology systems
• exceptional technical skills and preferably, experience working with precedent documents
• excellent attention to detail
• ability to manage multiple tasks and manage deadlines
• excellent communication skills with the ability to liaise and negotiate at all levels
• resilience and a commitment to excellence
• self-motivated with a high level of initiative and the ability to work autonomously.

Why MinterEllison:

MinterEllison is recognised annually as a Top Attraction Firm by Lawyers Weekly as voted by our peers. We are a WGEA Employer of Choice for Gender Equality in Australia and we hold Gold employer status with the Australian Workplace Equality Index (AWEI).

We make diversity in all its forms central to collaboration. This is why we offer hybrid working options to encourage balance, wellbeing and support for sustainable ways of working. We offer up to 20 weeks paid parental leave for the primary carer within the first 24 months following birth or adoption, and a range of social, financial and health benefits, including free gym membership - all with no minimum tenure.

We welcome applications from people of all ages, cultural backgrounds, genders (including if you identify as transgender or gender diverse), sexual orientations, as well as people living with a disability or who have family or carer responsibilities. We particularly encourage Aboriginal and Torres Strait Islander people to apply for roles with MinterEllison.

How to apply:

We love to connect with people directly, so please submit your CV and cover letter for consideration by clicking on the 'Apply Now' button below.

If you would like further information, to tell us about any adjustments you might require through the recruitment process or if you are trans or gender diverse and want a confidential discussion, please contact Wendy.Wright@minterellison.com.

Agency submissions will not be accepted without prior express approval from the MinterEllison recruitment team. All agency candidates must be submitted through our on-line portal to be valid.