Executive Assistant To Ceo

As Executive Assistant to the CEO, you will be responsible for the effective and efficient provision of executive support to the CEO.  

You will work collaboratively and proactively to contribute to the smooth running and operations of the Office of the CEO and broader Games Venue and Legacy Delivery Authority (the Authority).   

The role is fast paced and operates in a complex, high-profile and often changing environment. 

This full-time role is initially for a period of 6 months, with the possibility of extension. Whilst not critical, applicants with immediate availability are encouraged to apply.  

The Games Venue and Legacy Delivery Authority will ensure Queensland, Australia and Oceania are ready to successfully host the Brisbane 2032 Olympic and Paralympic Games. We will maximise the opportunity and legacy of hosting the Games, for the benefit of all of Queensland. 

The Authority will deliver new and upgraded venues for use before, during and long after the Games. We will monitor the delivery of villages and future-proof our liveability by bringing forward activities to ensure we can move safely, conveniently and reliably at Games time.  

• Provide executive support to the CEO to ensure key deliverables are met within agreed timeframes, including complex diary management and prioritisation. 
• Be the first point of contact for the CEO, maintaining a personal brand that reflects the CEO amongst a complex group of stakeholders.  
• Manage the CEO's mailbox, triaging incoming messages, responding where appropriate and raising awareness of high priority communications requiring attention. 
• Manage logistics for meetings, events and travel. 
• Establish and maintain effective networks with internal and external stakeholders, including across three tiers of government, peak industry and sporting bodies and business associations. 
• Ensure all correspondence from the office of the CEO is accurate. 
• Maintain confidentiality on sensitive executive correspondence and business reporting. 
• Undertake processing of CEO’s expenses. 
• Contribute to continuous business improvement processes within the Authority, including information management and Right to Information requests. 

Experience  

Demonstrated experience in C-suite Executive Assistant role(s). 

Personal strengths  

• Excellent communication skills with the ability to develop rapport with a wide and complex range of senior stakeholders. 
• Attention to detail, ensuring nothing leaves the office without a quality check. 
• Collaborative and customer centric approach to work. 
• Agile and flexible, with the ability to be highly responsive in a changing project environment. 
• Works well under pressure and in a fast-paced work environment,  whilst maintaining a professional and friendly demeanor. 
• Actively engages and contributes to a positive team culture. 
• Recognises the importance of maintaining confidentiality. 

We are inclusive. We are committed to building an inclusive culture that respects and promotes human rights and diversity. We promote a respectful workplace culture that is free from all forms of harassment, workplace bullying, discrimination and violence. We are an inclusive, equal employment opportunity employer. We encourage applicants who represent Aboriginal and Torres Strait Islander peoples, all genders, ethnicities, ages, languages, sexual orientations, and people with disability or family responsibilities to apply. 

We are solutions focused. Our work is fast paced and often complex. Decision making, problem solving and dealing with ambiguity are key components of what we do.  Your ability to assess risk and apply sound judgement will be critical to our success.

We are agile. As a newly formed independent statutory authority, operational from 1 July 2024, you have the opportunity to help establish tailored best-practice processes and make your mark in a high-profile organisation. This also means that your role responsibilities may evolve over time. Your willingness to be agile and undertake any work that may reasonably be expected is critical. 

We offer unique experiences. The work we do is unique and a once-in-a-lifetime opportunity. With professional development opportunities embedded in what we do everyday, you can grow your skills and capabilities with us. 

Please submit: 

• Your current CV  
• One page cover letter outlining your relevant experience in similar roles, and how you believe you are the right person for this position. Please also specify your availability.  

Applications close 11pm Wednesday 26 June 2024. 

Please note, background checks will be undertaken for the successful candidate. 

Join the Authority and take this once-in-a-lifetime opportunity to help create a more inclusive, sustainable and connected society – all because we are hosting the Games.