AddressAwesome Executive Assistant opportunity to support our Chief of Ground Transport, Property & Retail. Join Melbourne Airport during this exciting time of growth and innovation!
The purpose of this EA role is to ensure efficient and smooth running within the Ground Transport, Property & Retail team by providing confidential and professional executive assistance and support to the Chief of the business unit.
The Executive Assistant plays a critical role in ensuring that both the Chief and leaders can function effectively and make high-quality decisions. This role also coordinates and provides direction and support to the leadership team supporting the broader business.
Melbourne Airport is at the forefront of a dynamic expansion, poised to support the city's ascent to become Australia’s largest city within the next decade. As we soar towards new heights, we're embarking on ambitious projects, including the development of a third runway, state-of-the-art terminals and major business park projects creating unparalleled opportunities for growth and innovation. Join us in shaping the future of aviation as we propel Melbourne Airport towards becoming Australia's favourite Airport destination.
Key responsibilities:
Meeting Management:
- Co-ordinate meeting requirements, prepare agendas, packs, and documents.
- Produce succinct and accurate minutes for Executive and management meetings, ensuring prompt circulation and clear communication of matters arising and actions.
- Collate required documentation and information, confirming any preparation requirements.
Communications:
- Manage phone calls and communication to the Chief.
- Monitor and manage emails, ensuring all requests are actioned appropriately.
- Draft correspondence, emails, and prepare presentations for internal announcements and meetings.
Administration:
- Provide timely and effective administrative support to the Chief and leadership team.
- Produce high-quality documentation such as correspondence, papers, letters, spreadsheets, and presentations.
- Assist with key projects, strategic initiatives, and day-to-day operations.
Stakeholder Management:
- Act as a key point of contact for the Chief and team leaders.
- Liaise with internal and external stakeholders to build strong relationships.
- Provide assistance and guidance to other Executive Assistants and administration staff.
Finance:
- Reconcile and approve corporate credit card expenses.
- Manage personal expense records, claims, and reconciliations.
Travel Arrangements:
- Organise travel including flight bookings and accommodation.
- Prepare comprehensive travel itineraries and assist with conference and event registrations.
Other Responsibilities:
- Be prepared to deal with emails, phone calls, or crisis matters out of hours as needed.
- Follow up on technology issues, requests, and training requirements for the team.
- Monitor adherence to regulatory training requirements for the Chief and wider team.
The successful candidate will have:
- The position requires a first-class professional with extensive experience supporting senior executives and a proven ability to prioritise competing deadlines and remain calm and collected under pressure.
- The incumbent should have excellent written and verbal communication skills and be able to balance how and when to deal with issues and prioritise.
- The role requires the incumbent to be able to adapt, be calm, efficient and flexible and to be able to anticipate needs and reassess priorities as changes occur.
We understand that not everyone will feel they meet all of these 100%. However, if you feel you have the attitude and aptitude to grow within our team, we invite you to apply and have a conversation with us about this position.
About the Company:
Melbourne Airport (Australia Pacific Airports Corporation) is proud to be one of Australia's premier transport hubs and Victoria's gateway to the world, connecting us to the global marketplace. We are committed to creating connections that matter and enhancing the traveller experience across every aspect of our organisation to deliver our vision of becoming Australia's favourite Airport destination. Currently, in an exciting phase of change, we are delivering rewarding career opportunities, making Melbourne Airport a dynamic and fast-paced place to work for our people.
APAC is a majority Australian-owned private company that also operates Launceston Airport, the tourism gateway to Tasmania and an industry multi-award-winning airport.
Culture and Values:
By joining the team at Melbourne Airport, you will work within a friendly, high-performance culture with a focus on our people and their development.
Our vision is to become Australia's favourite Airport destination and our people are paramount to achieving this success. We provide a supportive environment, with values that encourage all of our employees to Be You, Think Big, Own it and Work Together.
Benefits:
- Access to airport car parking 24 hours/365 days a year for both business and personal use
- Hybrid flexible working arrangements
- Airport Holiday, an additional day of leave
- Wellness Day, a further additional day of leave
- Discounted onsite childcare at Creative Garden Early Learning
- Mental health and well-being initiatives
- Employee Assistance Program (EAP)
- Career and professional development
- Active social culture and participation in a range of social impact days and activities
- Signature Experiences including an airfield family day, and kids’ footy day
- Access to an employee benefits scheme including access to corporate rates and airport retailer discounts (including SkyBus)
APAC is committed to weaving Diversity into our DNA. We believe that Diversity and Inclusion will help us realise our greatest potential as a company, and maximise the potential of all our team members. We strive to create a culture where our team members understand that each individual is unique and that embracing diversity makes us more flexible, productive, and creative.
APAC provides equal opportunity and advancement in employment regardless of gender, age, sexual orientation, race, ethnicity, cultural background, caring responsibilities, disability or socioeconomic background. We encourage applications from candidates of all backgrounds who share our workplace values of Being You, Thinking Big, Owning It and Working Together.
