Executive Assistant

Your new company

Would you describe yourself as someone that is proactive, trustworthy, loyal and showcases great confidence when it comes to time management, multitasking, and organisational skills? If so, I may just have the perfect opportunity for you.

I am currently recruiting for a permanent, full-time Executive Assistant role for one of Australia and New Zealand’s largest food manufacturing companies.

In this role, you will be providing a high level of support to the Managing Director, People & Performance Director and Finance & Strategy Director, ensuring the smooth and efficient running of diaries, management of meeting agendas, leadership conferences & offsites, as well as the day to day ad hoc support requests required from these Directors.

There are also flexible working hours, and hybrid opportunities available for this position.

Your new role

• Effective diary management through maintaining and co-ordinating appointments in an electronic system
• Provide executive administrative support to the Directors
• Organise/co-ordinate travel/accommodation bookings
• Plan and manage schedules of guests and logistics, and ensure effective use of time
• Manage electronic mail, screen inbound calls, take messages and convey them to the relevant person
• Preparation and design of presentations and other documentation as required
• Organise/co-ordinate meetings, events, and conferences or training as required.
• Provide confidential administration support
• Follow up on any outstanding actions/ requirements

What you'll need to succeed

• Previous Experience working as an Executive Assistant for a Managing Director, General Management level position
• Excellent verbal and written communication skills
• High level planning and prioritisation skills
• Ability to multitask and be flexible
• Demonstrated ability to work directly with senior managers
• Attention to detail
• Advanced level of MS Office suite and ability to master other business systems (SAP, Travel booking systems)
• Proven discretion and confidentiality
• Ability to work in a fast-paced environment

What you'll get in return

• Flexible working hours and WFH flexibility
• Free parking on-site
• Permanent, full-time position
• Opportunity to work within a global organisation with a great supportive culture

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or alternatively, please send me a copy of your most up-to-date resume to my direct email address on Loretta.Callanan@hays.com.au and I will be in touch.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.