AddressIf you feel the below role matches what you’re searching for, excited for a challenge and can demonstrate the relevant experience, we’d love for you to jump the queue of applicants by sending us a 1-2 minute video briefly outlining who you are, your experience and why you think you’d be the most suitable applicant for the role. Videos are to be sent to *********@PROVeng.com.au and don’t forget to also apply with your CV and cover letter via seek.com.au.
Executive Assistant
Come join our flexible and energetic team that is providing professional engineering and consultancy services for the water industry. We are seeking an experienced Executive Assistant to support our growing business with, clerical and administrative tasks. We are based in Campbellfield, VIC situated in a modern and progressive office space.
The role is for a permanent full-time position which will require working from the office. The successful candidate must possess the following attributes:
- Must possess strong verbal and written communication skills in English.
- Must have demonstrated experience in preparing formal documents and professional writing.
- An outstanding teammate with strong social and interpersonal skills.
- Able to build and personalise relationships with new and existing clients and suppliers.
- A strong sense of accountability in driving and achieving key deliverables.
- Exceptional organisational and management skills.
- A natural problem solver who can demonstrate methodical and pragmatic thinking.
- Highly motivated and perceptive to ensure continuous quality of tasks and deliverables.
- Dynamic, reliable and honest.
- Strong attention to detail.
- Enthusiastic and motivated to learn.
- Having a strong sense of ownership for the office and to ensure it is maintained to the highest possible standard.
- Reside in and have permanent rights to work in Victoria.
The role will include but not limited to the following tasks:
- Direct support to the management team.
- Preparation of formal documentation for tender applications.
- Business development.
- Manage and efficiently control the office administration high level operations.
- Proficient in MYOB (or similar).
- Account receivables/payables.
- Payroll and superannuation.
- Liaising with ASIC, ATO, Fair Work, and other government departments as necessary.
- Implement, monitor and control HR policies
- Respond and delegate new and existing enquires.
- Assist and manage advertisements and interviews for new staff.
- Assistance of performance management of staff and Engineers within quarterly reviews.
- Filing and archive management.
- Mediation and conflict resolution.
- Identify and propose process improvements.
- Manage training and inductions.
- Handling of incoming and outgoing product register.
- Administer and control contractors for minor building maintenance and safety items.
- Upkeep of website and social media marketing.
- Assist in improving and maintaining a safe and compliant workplace.
- Delegating tasks to other administration staff.
- Perform general clerical duties.
Experience required:
- At least 5 years relevant experience in supporting a high performing team in a fast paced, corporate environment.
- Experience and understanding of business accounting.
- Extensive experience in using MYOB (or similar)
- Extensive experience using MS Office programs.
- Experience with corporate Human Resources.
