Executive Assistant X 2 - Aps6

• 2 x Executive Assistant / Taskforce Coordinator contracts
• Provide high level administrative support to the Senior Executive Leadership team
• 6.5 month contracts - Baseline clearance required - Civic, ACT

Our client, a Federal Government department focussing on Australia's international trade promotion, requires two (2) experienced APS6 Executive Assistants for 6.5 month contracts.

Duties

• Provide high level administrative support to the Senior Executive Leadership team.
• Proactively assist the SES with preparation for meetings, including agendas, briefing notes, and presentations and diary management and coordination, including scheduling appointments and organising travel.
• Assist with the management of corporate functions within the team.
• Coordinate and reconcile financial commitments for your Branch Head consistent with policy and/or guidelines.
• Draft correspondence, briefing notes and other reporting as required, including coordinating preparation and clearance for meeting papers.
• Ensure appropriate level of governance requirements are met for all organisational documents and processes.
• Maintain and update administrative practices, systems and procedures to improve efficiency and service delivery.
• Provide strategic support and advice to Taskforce SES and undertake quality assurance for Taskforce products.
• Coordinate and align Taskforce strategic planning and engagement.
• Support the coordination of strategic activities for the Taskforce including planning days, showcases and capability building sessions.
• Arrange meetings and organising logistical arrangements (room bookings, refreshments and escorting external stakeholders)
• Manage the coordination of Taskforce Ministerial and inter-agency engagements.

Selection Criteria

• 3+ years' experience providing executive support and / or coordination to a high-profile and fast-paced organisation.
• A high level of written and oral communication skills.
• Word processing, spreadsheet and presentation software package experience-MS Word, Excel and PowerPoint.
• Qualifications in management, business, administration.
• Government experience either at a state or federal level.
• Experience in managing highly sensitive information and correspondence in systems (eg CABNET).

To apply for these 6.5 month Executive Assistant contracts, please click the Apply to this Job button to forward your CV to Andy at the Recruitment Hive.

Please note our internal Job ID is AE 8715 and this RFQ closes on the 7th of December 2023.