Address
SalaryAcknowledgement of Country:
Hostplus acknowledges the Traditional Owners of the land, sea and waters, of the area that we live and work on across Australia. We acknowledge their continuing connection to their culture and pay our respects to their Elders past, present and emerging.
About us:
At Hostplus, we passionately provide our over 1.7 million members with the best possible service; constantly looking for new ways to deliver better value while helping members get the most out of their super. We are inspired to help our members achieve greater security for their future and ensure they retire with dignity.
Your role at Hostplus will make a difference, whether you're in marketing, financial advice, operations or any of our other divisions - you'll be contributing to ensuring our members retire with the best possible outcomes, and what better feeling is there than knowing your role helps someone to retire with dignity and security?
How will you make an impact?
You will play a crucial part delivering senior executive administrative support to our Chief Operating Officer to deliver exceptional outcomes for our members. You will have the opportunity to work with some of the most influential people in the industry, with your passion for organisation and a keen your eye for detail this is the perfect role for you!
The opportunity
We are seeking a dynamic and driven individual to join our team as an Executive Assistant. In this role, you will be responsible for providing day-to-day assistance and support to our newly appointed Chief Operating Officer in the following key areas: diary and calendar management, coordination of board reporting, information management, record keeping and operational reporting and project support.
As an Executive Assistant, you will be the backbone of the organisation, ensuring that everything runs smoothly and efficiently and work as part of the EA team to support the CEO office and other Executives when required. You will be responsible for managing the schedules of our top executives, coordinating and collating reports for board meetings, and providing operational support for key projects. You will also be responsible for maintaining accurate records and managing information to ensure that our executives have the information they need to make informed decisions.
- Acting as the central point for the Chief Operating Officer (& Group Executives,) creating an environment in which the COO/GE's office is approachable, professional, and highly effective.
- Managing all requests for the COO/GE's including management of Outlook into calendar and inbox, of appointments, active management of the day to day running of the department, deliverable tasks and administration, prioritisation of all internal and external communications and direct enquiries.
- Responding to information requests from stakeholders both inside and outside Hostplus, including processing invoices, ordering digital cab charges and coordinating responses on a wide variety of critical business documents and directly acting upon issues that arise within delegation.
- Assist with the organisation of meetings for the Chief/GE's and taking minutes where required.
- Preparing correspondence and responses for the Chief/GE's signature working as needed with the Leadership Team.
- Coordination and distribution of papers for Board Meetings and Committee Meetings.
- Maintain filing system and records management on behalf of the Chief/GE's.
- Provide assistance with budget tracking.
- Strong experience as an EA to a Senior Executive and ideally within the financial services industry
- Outstanding interpersonal skills with demonstrated ability to build rapport and interact effectively at all levels of an organisation.
- Exceptional organisational and time management skills, with an ability to prioritise tasks, meet deadlines, and concurrently balance competing priorities.
- Exceptional communication and negotiation skills
- Strategic thinker who is results orientated
- A relevant qualification in Business or related area, highly desirable, but not essential
Our employees are passionate about what we do and are proud to be part of an organisation which helps everyday Australians achieve a brighter future. We value diversity of thought and have an open and flexible workplace. Some industry leading benefits we offer include:
- 15% superannuation.
- Access to subsidised financial advice.
- Salary packaging.
- Flexible work arrangements.
- Excellent EBA based conditions eg: including generous, flex leave, paid parental leave, long service leave at 5 years, additional leave over Christmas shutdown.
If you are interested in this opportunity, please follow the prompts to make an application.
We are passionate about creating an inclusive workplace that promotes and values diversity. We believe diversity of thought, background and experience strengthens relationships and delivers meaningful benefits to our people, our members, and the communities we operate in.
We welcome and encourage applications from people of all backgrounds, ages, religions, including Aboriginal and Torres Strait Islander Peoples, LGBTIQ+ people, those with a disability, neurodiverse individuals, women, and people with a cultural or linguistically diverse background. If a reasonable adjustment is required to assist you during the recruitment process, please reach out to us via email at talent@hostplus.com.au.
We have an important duty to our members, all appointments are made subject to a satisfactory National Police, Bankruptcy and Insolvency Check.
We Care: We care about our work, our clients and colleagues.
Better Together: We've got each other's backs, and we never walk alone.
Go For it: We are optimistic, and we focus on solutions, not problems.
Keep it real: We are honest, genuine, straightforward and transparent.
Be Proud: We are proud of who we are and the work we do every single day.
