AddressAre you a highly organised and detail-oriented individual with a knack for getting things done? Do you enjoy tackling diverse tasks and supporting a dynamic team?
We are seeking a capable and efficient Executive Services Officer to join our dynamic team. Our ESO plays a vital role in supporting our executives and teams and is the backbone for ensuring the smooth operation of Engagement and Talent Acquisition portfolio.
An excellent prospect to join and grow within a dynamic and fast-faced work environment with a supportive and collaborative team. You will have a chance to make a real difference in the success of our team, work and organisation. Interested? Apply today!
About the Department of Education:
Department of Education's Engagement and Talent Acquisition team delivers a range of services and projects focused on the attraction, recruitment and mobility of school based and corporate staff across Queensland. We also work collaboratively with our colleagues and stakeholders to develop evidence informed strategic workforce plans and deliver a suite of targeted initiatives focused on ensuring the department and Queensland state schools have access to the employees they need to help every student realise their potential.
Your Role:
Our Executive Services Officer works collaboratively to support our diverse teams with executive administrative support and corporate services, to ensure the smooth operation of our office. Department of Education has a temporary opportunity for six month with a possibility of extension for a highly experienced Executive Support Officer to provide correspondence coordination, to the Engagement and Talent Acquisition Unit within the Human Resources Branch.
Responsibilities include:
- Process invoices and payments, generate purchase orders and corporate credit cards purchases, coordinate purchasing and procurement of stationery, assets and office equipment and ensure compliance with departmental finance and procurement processes and guidelines.
- Provide support to team members including booking travel and accommodation, organising catering and managing logistics for events that the teams are hosting, and support on and off boarding processes, including organising IT, Security and HR access.
- Undertake general IT, HR and finance administrative duties, providing routine information and advice on administrative, human resource and financial issues to management and staff.
- Collaborate effectively with colleagues and contribute to a positive and productive work environment and effectively respond to emails and phone calls, and maintain professional communication across all channels.
- Manage the flow of correspondence and briefs, including distributing and tracking requests and ensuring timely responses and approvals.
About You:
To be successful you will need:
- Experience in an administrative or executive support role, including an understanding of the functions of a senior executive office
- Demonstrated correspondence coordination experience
- Excellent organisational and problem-solving skills, and a keen eye for detail
- Strong communication and interpersonal skills, both written and verbal
- Proficiency in MS Office Suite, and knowledge of (or be confident to quickly learn) departmental systems such as Content Manager, SAP and Service Now
- Integrity, discretion and professionalism, especially with regard to handling confidential information
- Ability to work independently and manage multiple tasks simultaneously
- Positive attitude, willingness to learn, and a genuine passion for making a difference
Benefits:
We offer:
- Opportunities to learn and grow your skills, with access to training and development programs.
- Competitive salary and benefits package.
- Access to flexible work arrangements that enable you to balance your personal and professional needs.
How to Apply:
- Your current CV, including relevant qualifications and experience, contact details for 2 referees (referees should have an understanding of your relevant work history)
- A written statement of no more than two A4 pages outlining:
- why you are interested in this role
- the skills, knowledge and attributes you would bring to our team
- what you hope to gain from this opportunity, and
- details of any flexible work arrangements you would be seeking if you are the successful applicant.
We welcome all applicants to share any support needed to ensure our recruitment process is inclusive
Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department
Applications from recruitment agencies will not be accepted
When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services
The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies. ( https://alt-qed.qed.qld.gov.au/working-with-us/induction/department/human-resources/inclusion-and-diversity#:~:text=Pathways%20to%20Parity,participate%20fully%20in%20our%20workplaces. )
