Executive Support Officer - Health And Clinical Services

Executive Support Officer - Health and Clinical ServicesWe are currently seeking an Executive Support Officer (Health and Clinical Services) to join the RFDS!Classifications

• Admin / Secretarial / Office Support
• Administration
• Permanent / Full Time

Key points

• Work for Australia's Most Trusted Charity
• Your chance to contribute by providing essential administrative support
• Salary Packaging increasing your take home pay by 5-10%

DescriptionAre you looking for a rewarding job? We are currently seeking an Executive Support Officer (Health and Clinical Services) to join the RFDS (South Eastern Section). This role is required to provide efficient, high quality administrative support to the Executive General Manager of Health and Clinical Services to ensure smooth running of Health and Clinical Services. The role can be flexibly based with a preference for western or far western NSW. Which location will you choose?This is a busy and varied role which requires someone with a flexible attitude toward taking on new responsibilities, and the ability to build excellent relationships within the teams as well as with other support functions throughout the RFDS.
The RoleReporting to the Executive General Manager – Health and Clinical Services/Chief Medical Officer your responsibilities will include, but are not limited to:

• Provide administrative support for coordination of health committees, Health Executive and relevant Board Subcommittees including minute taking.
• Supporting Health Executive meeting preparation, including meeting agendas, papers and catering as required.
• Coordinate rostering for Emergency Retrieval Medical Officers in Broken Hill and Dubbo locations, ensuring:

• relevant approval of the roster before finalising;
• distribution of roster to all Medial Officers on the Retrieval roster;
• organising travel, vehicle and accommodation available for ‘off home base’ shifts;
• distribution of roster to relevant internal and external stakeholders.
• Assist with project administration relevant to the health operations of the organisation.
• High level communication skills with both internal and external stakeholders.
• Travel bookings and coordination as requested for the health team.
• Other additional administrative tasks as requested by the Executive General Manager – Health and Clinical Services/Chief Medical Officer.

About You

• Relevant tertiary qualification in office or business administration
• Minimum 3 years’ demonstrated experience in high-level administrative roles, preferably in a health-related field
• Demonstrated experience managing multiple stakeholders.
• Ability to manage competing interests/workload.
• High levels of proficiency in writing briefs/reports and preparing minutes
• Proficient in Microsoft Word, Outlook, Excel and PowerPoint.
• Ability to present in a professional manner to internal and external stakeholders.
• Previous Executive Assistant experience in a large, complex organisation or an understanding of the health system, key roles and functions would be an advantage.
• Demonstrated ability to work both independently and collaboratively within a multidisciplinary team combined with effective negotiation skills.

Evidence of COVID vaccination is a mandatory requirement.Our Values of Reliability, Care, Trust and Safety form shape the way we work as individuals, as team members and with the communities we serve.For more information about the position, please email Shannon Nott on shannon.nott@rfdsse.org.au or phone 0409 903 325.To apply: Apply online at our website www.flyingdoctor.org.au/careers, please include your Cover Letter, CV, and details of two referees as part of your application.The RFDSSE aim to fill vacancies as quickly as possible. This means that we will close adverts as soon as we have found the right candidate, and this may be before the published closing date. We would therefore advise interested applicants to submit an application as early as possible.RFDSSE is an Equal Opportunity Employer