Executive Support Officer

Part-time (0.8 FTE) Fixed term Appointment for 2 years

Reference number: 100791457

As Australia's first private University, Bond University based at Robina, Gold Coast seeks to be recognised internationally as a leading independent university, imbued with a spirit to innovate, a commitment to influence and a dedication to inspire tomorrow's professionals who share a personalised and transformational student experience.

• Showcase your Service Orientated Administration/ Executive Assistant experience.
• Integral role supporting Executive & Senior Staff and Contributing to Strategic Initiatives.
• Part-time, Great Gold Coast location and Excellent Benefit Package.

 Join Australia’s number one University for student experience*, and enjoy staff benefits including:

• Free staff car parking
• Access to flexible work/work from home arrangements#
• Up to 18/26 weeks of parental leave#
• Salary packaging options for FBT and Non-FBT items#
• 17.5% of base salary leave loading
• Staff wellbeing program
• Study assistance for staff and dependents#
• Corporate health and finance discounts
• Onsite Medical Centre and Counselling Services
• Onsite Sports Centre including gym, fitness classes and pool#

About the position

Bond University is offering a fantastic opportunity to join a dynamic, supportive, and collaborative team with a strong emphasis on wellbeing, and with opportunities for professional development, variety, flexibility, and the chance to make a difference in shaping the future!

Reporting to the Business Manager, Faculty of Health Sciences and Medicine, this is a part-time position (0.8FTE). You will be an integral part of the Executive and Business Services (EBS) Team, working closely alongside the Executive Assistant, provide support to the Executive Office, Business Manager, Faculty Business Director, and other senior staff.  In this position you will work across a broad range of areas including coordinating records, providing secretariat functions to committees and high-level meetings, preparing correspondence, and supporting the Executive Dean, Deputy Dean and Faculty Business Director with management of stakeholders, events, reporting, and communications.

The Faculty of Health Sciences and Medicine welcomes applications from candidates with previous experience in a service-oriented or Executive Assistant position, who work effectively as part of a team with a customer-first focus while contributing to team outcomes.

We are looking for a dynamic individual who thrives on working autonomously and can manage multiple priorities whilst being part of a collaborative team in a busy and growing environment. Furthermore, will be interested continuous improvement, cross-training, and potentially progressing your career within the faculty.

We are looking for someone who:

• Enjoys working independently, managing multiple tasks with excellent attention to detail, and meeting competing deadlines while being part of a collaborative team.
• Is willing and able to provide and receive cross-training, to assist and/or take over the duties of team colleagues, and to learn and/or create and implement effective processes and systems.
• Has excellent interpersonal and communication skills (written and oral) for communicating with a range of people.
• Can operate computer systems and software packages such Microsoft Office/Suite to a high standard.
• Has strong organisational and planning skills, including the ability to prioritise workload, meet deadlines, and demonstrate flexibility without compromising standards of service and quality.
• Has well-developed problem-solving skills while maintaining continuous improvement values and will work harmoniously with others whilst contributing to team outcomes.

The salary for this part time {0.8 FTE} position commences at $53,213.84 per annum (Full-time Equivalent is $66,517.31 per annum), plus 12% superannuation per annum.

Please note: The fixed term of this employment contract will be for up to two years, with twelve months' probation. The prospect of conversion to a continuing employment contract will be discussed at the end of the contract term.

Position-related enquiries can be directed to Ms. Chloe Hartnett, Business Manager, at ********@bond.edu.au.

For further details regarding this appointment please reference the position description and selection criteria at Jobs at Bond | Bond University

Applications will be submitted online via the Careers at Bond University candidate portal. Please follow the 'How to apply' instructions provided. All candidates will be required to register prior to submitting an application.

Applications close: 5:00pm, Wednesday 27 March 2024

Applicants must have current work rights in Australia at the time of application. This status will be verified as part of the recruitment process.

Please note, the successful applicant will be required to produce a certified copy of their highest qualification received prior to commencement of duty.

Conditions of employment are offered under a Bond Workplace Agreement (BWA).

Bond University is an equal opportunity employer, and we encourage our students and staff to respect individuality and diversity. In line with Bond University’s values, people from diverse backgrounds, women, Aboriginal and Torres Strait Islander people, people who identify as LGBTIQ+, and people with a disability are encouraged to apply for positions at the University.

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