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Form of workTemporary position for six months backfills, Flexible Full time, Herston | The purpose of this role is to comprehensively support the Chief Mental Health Alcohol and Other Drugs Officer and senior manager(s) in the execution of their responsibilities by providing executive/secretarial and administrative support, advice and assistance including making decisions in their absence
The role
Reporting to the Chief Mental Health Alcohol and Other Drugs Officer, you will play a pivotal role in ensuring the smooth operation of the office. Adhering to established service quality standards and health and safety protocols, you will provide comprehensive administrative and Executive Support. This includes diary and email management for the Chief Mental Health Alcohol and Other Drugs Officer, preparing reports and meeting minutes, financial and human resource management functions, coordinating staff travel, and overseeing office supplies. Additionally, you will manage administrative aspects, including correspondence distribution, maintaining itineraries, and organizing appointments for the Chief Mental Health Alcohol and Other Drugs Officer. Handling sensitive and confidential matters with professionalism, you will also provide advice on protocol matters within and external to Queensland Health.
The successful person
To excel in this role, you must highlight proven expertise in delivering high-level Executive Support services and possess a solid understanding of the functions associated with senior executive roles. Your background should include hands-on experience in managing business support functions, encompassing coordination of administrative, financial, and human resource activities along with proficient documentation skills.
Furthermore, your success in this position hinges on well-honed interpersonal, consultation, and communication skills, emphasizing tact, discretion, sensitivity, and confidentiality when interacting with senior management and staff. The ability to effectively coordinate multiple tasks within established priorities, timelines, and accountabilities is essential. Additionally, you should exhibit advanced written communication skills and a collaborative approach to working within a team, fostering effective relationships with stakeholders.
About us
The Department of Health is responsible for the overall management of the public health system in Queensland. We are an organisation that strongly believes in the need to work with people who value the goals of our organisation and who will thrive in our workplace. Working at the Department of Health is about making a difference.
The role of the Clinical Excellence Queensland (CEQ) is to drive the patient safety, quality improvement and clinical improvement agendas for the Queensland health system. It will achieve this by identifying, monitoring and promoting improvements in the quality of health services delivered by service providers (both Hospital and Health Services and private health facilities, globally and within Queensland), and support and facilitate the dissemination of best-practice clinical standards and processes that achieve better outcomes for patients. The quality improvement agenda is actively supported by a significant research agenda. The Division is also accountable for setting and supporting the direction for mental health, alcohol and other drug services in Queensland, as well monitoring and reporting on performance.
Benefits
• A fast-paced, challenging and supportive environment
• Competitive salary + generous superannuation and leave loading.
• Flexible working arrangements
• Diverse work culture
• Career training and development
How to apply
To apply for this opportunity:
• Please submit your resume (including the details of two referees), and
• A cover letter (maximum 2 pages) outlining your skills and experience relevant for this role.
