Facilities Management, Program Coordinator

Salary: From $100,304 + 14 % Super
The Organisation
Airservices Australia is a government-owned organisation responsible for the safe and efficient management of 11% of the world's airspace and provision of aviation rescue fire fighting services at Australia's busiest airports.
Our people are our greatest asset with a dynamic and diverse team operating from locations across the country - from bustling cities to regional and remote locations, including an island. This team keep are helping to secure the future of Australia's skies and keep it amongst the safest in the world.
We connect people with their world safely - linking family and friends, generating economic activity, creating jobs, and facilitating trade and tourism.
Airservices is committed to fostering a culture that is diverse, inclusive, and respectful. We encourage motivated individuals who love what they do, value a service first mindset and embrace a challenge to explore a career with Airservices. In return you will be a valued team member, be offered flexibility and experience a meaningful career in an exciting, ever-evolving aviation industry.
The Role & The Team
As Facilities ManagementProgram Coordinator you will support the planning and coordination of project and program activities to ensure the achievement of program outcomes for the organisation. You will work with the Program and Project Manager(s) and broader team to maintain the integrated program delivery plan and baseline, monitor performance to ensure projects are delivered within the organisation governance framework, and provide general administrative support.
Key responsibilities include:

• Support the Program and Project Manager(s) and program team in the delivery of the integrated program delivery plan and program outcomes specifically around Fast Track, Uplift and Asbestos remediation programs
• Monitor integrated program delivery plan, and program risks and issues to ensure achievement of program outcomes
• Provide program administrative functions including, work orders, invoices, scheduling of program meetings, and undertaking secretariat duties (record minutes and collect and disseminate information on key actions)
• Assist with the development and coordination of projects artifacts including, memos, change requests, Public Works Committee submissions and briefing packs
• Manage documentation including maintaining tight document version control
• Support the onboarding of new staff and coordination within the Facility Management team
• Help build positive relationships within the team, across the value chain and with external parties (e.g., stakeholders and vendors)
• Liaison between project teams, change leads and others across the value chain to ensure smooth communication and collaboration.

Please see the link below to view the full Position Description:
#LI-JM1
The Person
The ideal person will:

• Demonstrated program or project coordination skills and experience ideally within a Built environment with sound knowledge of governance frameworks, artefacts, and processes.
• Ability to work effectively under limited supervision and manage competing priorities and timeframes.
• Ability to compile, assess and analyse data from various sources to identify coordination requirements, impacts, solutions, and recommendations.
• Demonstrated high level interpersonal skills, including negotiation and conflict management skills.
• High level decision making, problem solving and research skills to produce workable solutions.
• Demonstrated ability to establish and maintain relationships to facilitate partnerships and cooperation.
• Highly developed written and verbal communication skills.
• Project management qualifications (desirable) and/or relevant experience.
• Experience using Project Server, Microsoft Project and/or equivalent tools.

Airservices Australia is a diverse and inclusive employer that recognises the benefits of having a workforce that reflects the communities in which we work. We encourage applications from diverse groups including Aboriginal and/or Torres Strait Islander people.
Security Clearance
To be eligible to apply, you must be an Australian Citizen or a Permanent resident as an AIC is required for this role. Please refer to the successful applicants will be required to undertake as part of the recruitment process.
Should you require any further information please contact Jane Moloney TA Advisor on jane.moloney@airservicesaustralia.com
How to Apply
To apply for this position please lodge an application online before Applications close 11.55 pm (AEST) Thursday 29th February 2024
Advertised: 22 Feb 2024 12:00 AM E. Australia Standard Time
Application close: 29 Feb 2024 11:55 PM E. Australia Standard Time