AddressWho we are?
At Torrens University Australia, making a difference is in our DNA. As a Certified B Corporation, we belong to a global community of future-focused companies using business as a force for good. We believe in the transformative power of education to change lives, families, communities - and the world. That's why we're on a mission to increase access to higher education, so learners from all walks of life can chase their dreams.
What's the job?
The Facilities & Projects Coordinator role is to provide comprehensive administrative and project support to the Property & Facilities team and campuses.
Day-to-day accountabilities:
Provide professional, confidential administrative and project support to the Property & Facilities team
Manage the administration requirements of all Property & Facilities team systems, software and tools; including providing training and support for new starters
Manage purchasing process through TGES procurement policies and systems; including regular updates and query response for vendors
Manage all new vendor requests and set up
Process invoices and other paperwork items
Assist in development of Capital Expenditure requests (CIP contributor)
Prepare and submit business cases for approval
Obtain quotes from vendors, suppliers and subcontractors
Conduct project cost reconciliation and report on Capex forecast and spend phasing
Data management for campus utilisation statistics and support the coordination of desk booking system
This is a full-time role, candidates can be located in Melbourne, Sydney & Brisbane
Who you are
To be successfully considered for this role, we believe you must have:
Background within maintenance/facilities or projects would be desirable \High attention to detail
Advanced MS Office program skills including Word, Excel, PowerPoint and Outlook
Exceptional organizational skills and commitment to detail
Highly developed time and project management skills and demonstrated ability to meet deadlines and to effectively manage multiple projects including the organisation of events and functions
Strong verbal communication, interpersonal and public relations skills to enable professional interaction with a range of people and cultures including senior management and other staff, the public, dignitaries and representatives from other organisations in the AMEA Region
Exceptional written communication skills including demonstrated experience in drafting correspondence, presentations, and reports
Ability to maintain confidentiality and an understanding of commercial in confidence practices
Why join us?
Bold, modern and agile, we're Australia's fastest-growing university, going from 164 students in 2014 to 40,000+ alumni across 115+ countries and 2000+ staff today. In 2020, Australian Financial Review named us one of the country's most innovative companies. As we continue to establish ourselves as a truly global university, we never lose sight of our student-centric approach. Supported by teams of passionate people, you'll find endless opportunities for professional development and career progression.
We are proud to be an equal opportunity employer and committed to creating an inclusive workplace. We do not discriminate on the basis of race, colour, religion, age, ethnicity, gender identity, sexual orientation, disability, or any other protected characteristic.
We encourage applications from Aboriginal and Torres Strait Islander peoples for all positions.
What we offer:
We support your personal passions, development and wellbeing, to make your working life a more rewarding experience. At Torrens University Australia , you'll benefit from: a positive workplace environment that fosters a global, entrepreneurial mindset
belonging to a team of researchers making a difference to society
building on an academic culture connected to industry and community
opportunities to innovate across teaching and research
access to internal opportunities that promote professional growth
flexible working arrangements
Hiring process
We aim to provide you with the necessary information you need at each stage of this process to put your best self forward. If you want to know more, or need assistance or accommodation during the recruiting phase, please contact your recruiter at ***************@torrens.edu.au
To learn more about what makes Torrens University Australia a great place to work, visit https://www.torrens.edu.au/blog.
We'd love to hear from you.
Applications close: 24th June 2024
Job reference: R24096
