Facilities Representative

The Australian Health Practitioner Regulation Agency (Ahpra) works in partnership with 15 National Boards to implement the national regulatory scheme for health professionals. The purpose of health practitioner regulation is to protect the public by ensuring that only health practitioners who have the skills, qualifications and knowledge to provide safe care are registered.

About the role

This is a full time, ongoing position reporting into the Facilities Manager and a team member of the wider national property services team.  The Facilities Coordinator position is front facing role, first point of contact for our staff, greeting visitors as well as assisting with ensuring that daily office operations are smooth workflow and efficient.  The office is located in the heart of Sydney CBD, within World Square on the 51st floor, this role is working Monday to Friday (8.30am – 4.30pm) and has the option to work from home one day per week. 

Some of the scope of work may include but not limited to:

• First point of contact for local building issues, managing service requests and maintenance schedule
• Local monitoring and day-to-day oversight of property facilities services contracts with external vendors (including cleaning, carpet cleaning, spraying, sanitary disposal, waste collection, plants, etc.)
• Supporting with organising office events, stakeholder meeting
• Managing the stocktaking and procurement of office and kitchen supplies
• Support with first day employee inductions and staff safety evacuations
• Utilise Ahpra’s systems and databases when undertaking duties

About you

Your ability to develop and maintain strong working relationships across teams and functions will be one of the keys to your success. You will be communicating with employees in all areas of Ahpra so the ability to tailor and adapt your communications to each person is vital.

No day is the same in this position, you will be flexible and adaptable, have the ability to think on your feet, problem solve and be solutions focused.  You will be the only Property Services team member onsite, therefore you will be able to have work autonomy, exercise judgement and make decisions at your discretion.  You will need to have advanced computer skills (in particular Word and Excel), able to collaborate via teams and a have a customer centred, professional demeanour. 

You embody our values of Respect, Integrity, Collaboration and Achievement enabling you to build experience and trust with the business.

As the ideal candidate, you will demonstrate the following:

• Previous experience in office administration or related field
• Strong organisational and multitasking abilities
• Excellent communication skills, both written and verbal
• Proficiency in Microsoft Office suite and other relevant software applications.
• Ability to work independently and priortise tasks effectively
• Have a can do attitude
• Previous experience in Serraview or Pinnacle (desired)

For more information about the role and its requirements, you can read the attached role description:   Facilities Respresentative (CL3) - Sept 21.pdf

What we offer:

• Interesting and challenging work with a strong public safety purpose
• A supportive and flexible working culture that supports you in achieving a balance between work and personal commitments
• 17.5% leave loading
• Professional development opportunities, including Linkedin licenses
• Inclusive and supportive colleagues, enjoy coming to work and collaborating with your team
• Salary packaging arrangements including novated leasing and education expenses
• Discounted health insurance with Private Health
• Attractive base salary starting at $74,471 plus superannuation and leave loading 

To apply:

• Click ‘Apply for this job’ to submit your application. Email applications will not be accepted.
• Your application must include a current resume and a cover letter.
• Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process
• For any queries or a confidential discussion regarding this position, please contact Recruitment team via email at ***********@ahpra.gov.au  
• Closing Date: 11.55pm on Sunday 12 May 2024

Please note applications will be screened and shortlisted during the advertising period.  Should we receive suitable candidates during this time, the advertising period will cease. 

Offer of employment is subject to successful background (pre-employment screening) and Criminal History checks.

Ahpra requires all employees to comply with Ahpra policies, including the Flexible working policy.

Ahpra acknowledges the Traditional Owners of Country throughout Australia and the continuing connection to lands, waters and communities. We pay our respects to Aboriginal and Torres Strait Islander cultures and Elders past, present and emerging.

Ahpra is an equal opportunity employer committed to providing a working environment that embraces and values diversity and inclusion. We strongly encourage people of all abilities to apply, particularly people of Aboriginal and Torres Strait Islander heritage, and those who may experience diversity or disability related barriers in securing employment.  If you have any support or access requirements, we encourage you to advise us at time of application.

With respect, no agencies please.