AddressGAZ – APS4 – ACT – Administration Support Officer
Job Req ID
Home Affairs - 132058
Location
ACT
Classification
APS Level 4 - $74,049.00 and $79,871.00 plus 15.4% super (part time pro-rata)
Employment Type
Ongoing (Permanent), Full-time / Part-time
Flexible work
Flexible arrangements available
Contact Officer
Kelly Waters - ************@homeaffairs.gov.au
Applications close on 23/05/2024 at 11:59pm AEST (midnight) - Late applications will not be accepted.
About our opportunity
This process is being used to fill up to 1 immediate vacancies. A merit pool may be established and used to fill similar vacancies for up to 18 months.
About our team
GM Technology & Major Cap Group | Major Capability | Sourcing & Vendor Management | Strategic Workforce Planning
The Strategic Workforce Planning Section (SWP) provides centralised workforce planning and recruitment support to business areas within the Technology and Major Capability Group (TMCG). They assist in designing, implementing and delivering initiatives to support attract and retain the workforce we need now and in the future.
Please visit our website for more information about the Department of Home Affairs or Australian Border Force
Our ideal candidate
As an APS4 Administration Support officer you will undertake a broad range of administrative duties in support of the SWP Section. If you are highly organised, have the ability to multitask, have a strong focus on client service and a can-do attitude we would like to speak with you.
Duties and responsibilities
The successful candidate will provide efficient support to all staff through administrative tasks, including, but not limited to:
- Undertaking a broad range of administrative duties such as mailbox management, coordinate and schedule meetings, room bookings and calendar invitations and assist in drafting and maintaining documents, procedures and templates
- Provide high quality and timely advice to internal and external stakeholders using a variety of communication methods
- Work as part of a team, and under the direction of a supervisor, contributing to team outcomes
- Solution focused approach and demonstrated initiative, innovation and agility when faced with challenges
- Adhere to records management policy and processes including maintaining data and spreadsheets, and personal information
- The ability to exercise discretion when dealing with sensitive and personal information.
Additional information
Skills and Capabilities:
- Strong communication, interpersonal, time management and organisations skills
- Able to apply sound judgement and analyse, interpret and disseminate information
- High level attention to detail
- Able to work on multiple activities under pressure.
Highly Desirable:
- Prior experience in Human Resources Management
How to apply
Submit your application and CV through the Home Affairs’ recruitment system (ourPeople) before the closing date on 23/05/2024 at 11:59pm (midnight) AEST – Late applications will not be accepted.
As part of your application you will be required to prepare and submit a one-page applicant response document in relation to the advertised role, outlining:
- How your skills, knowledge, and experience will be relevant to this role
- Why you are interested in the role and what you can offer us
- Any specific examples or achievements that demonstrate your ability to perform the role
Applicant response documents must be a minimum 11pt font in MSWord or PDF format, include your full name and the Requisition Number – 132058 in the document footer.
Prior to preparing your response it is recommended you review the Work Level standards relevant to the classification you are applying to. It may also be useful to refer to the Integrated Leadership Systems information relevant to the classification.
Eligibility
To be eligible for the position you must be an Australian Citizen.
The successful candidate will be required to obtain and maintain a Baseline Vetting (AGSVA) security clearance and an Employment Suitability Clearance (ESC).
Diversity and inclusion
The Department is committed to workforce diversity and applicants who are Aboriginal and/or Torres Strait Islander, come from a diverse cultural or linguistic background or have a disability are encouraged to apply.
RecruitAbility applies to this vacancy. Under the RecruitAbility scheme you will be invited to participate in further assessment activity for the vacancy if you choose to apply under the scheme; declare you have a disability; and meet the minimum requirements for the job. For more information visit: https://www.apsc.gov.au/recruitability
Technical assistance
For technical enquiries please call or email for assistance:
- Email: ***********@homeaffairs.gov.au
- Phone: 1300 793 883 (within Australia) or +61 2 6196 0444 (outside of Australia)
Please include any applicable screen captures, a response will be provided during business hours.
Notes
The Department of Home Affairs offers an attractive remuneration package, including salary, superannuation benefits and flexible working conditions appropriate to the level of the position.
The Department may provide relocation assistance to eligible APS employees required to relocate. The level of assistance will vary depending on the reason for relocating and your personal circumstances. For further information please enquire with the contact officer listed in the advertisement.
Information about employment and advice on how to apply for vacancies can be obtained from the Department’s website at https://www.homeaffairs.gov.au/about-us/careers
Candidates should be aware that in roles where vaccination against COVID-19 is required by public health orders/directions or other legislation proof of vaccination will be required. If a candidate is not fully vaccinated or is unwilling to be vaccinated within a reasonable time period, they may not be offered that role.
