AddressBallarat Specialist School caters for students aged from 3 to 18 years who have a diagnosed intellectual disability ranging from mild to profound. Ballarat Specialist School is a dual-campus K-12 school organised around four stages of learning - Early Learning (Ages 3-5), Primary School (Ages 5-12), Middle School (Ages 12-15) and Senior School (Ages 15-18). Our Early Learning to Middle School students are accommodated at our main Gillies Street Campus. Our Senior School students are located at our 8.09 hectare FARM Campus in Norman Street. Our current enrolment is approximately 430 students.
Our school's mission is "Achieving Personal Success Together". We strive to enable our students and staff to reach their full potential in a safe, stimulating and flexible learning environment. Our educational programs provide a balanced and personalised curriculum where student achievement is acknowledged and celebrated.
Ballarat Specialist School provides an inclusive and rigorous learning program that challenges and engages students to grow as passionate learners. The school's teaching and learning programs are underpinned by the Victorian Early Years Learning and Development Framework and The Victorian Pathways Certificate. A comprehensive curriculum, with a strong focus on Literacy and Numeracy, is embedded into curriculum maps for each of the mini-schools within the school. Each curriculum map is designed to meet the learning needs of students at their individual stages of learning. This is supported by Individual Education Plans for all students. Communication is a keystone of all learning and curriculums within the school. The school's pedagogy reflects current research, and best practice is enacted to maximise student learning outcomes. Our teaching and learning programs are anchored in a gradual release of responsibility model to enable our students to become independent and lifelong learners. Through Professional Learning Communities, Ballarat Specialist School Staff invest in the collective application of curriculum, assessment, shared learning, reflection and they engage in inquiry about student work.
Our specialist programs include: Science, Performing Arts, Visual Arts, Physical Education (PE) and Hospitality. The school also operates the Vintage Soul Op Shop and a café at our Norman street FARM campus. Through these enterprises, we can offer students pathways to future employment as these school-based work areas and programs are connected to the specific delivery of Certificate I in life skills and Certificate II Courses through local TAFE institutes. The courses conducted onsite are Kitchen Operations, Retail, Horticulture, Visual Arts, Sport & Recreation, Music Industry and Work skills.
Our supermarket, 'Mini `Woolies' provides an onsite and real life supermarket experience for our primary and middle school students at Gillies Street.
Individual Educational Plans (IEP's) are developed by the Student Support Group, which comprises parents and carers, outside agencies, and school staff. The IEPs are then implemented by school staff, including Classroom Staff, Education Assistants and supported by the Integrated Service Team.
Our school will benefit from Victoria's largest ever single investment in upgrading specialist schools, with 39 sharing $388.8 million. Our school has received ten million dollars which is being used to upgrade and modernise our school, including the construction of additional permanent buildings.
1. Demonstrated ability to act with integrity, impartiality and communicate effectively within the organisation, whilst maintaining confidentiality in all aspects of the employee lifecycle.
2. Demonstrated experience in working with Human Resource systems, policies, reporting and process improvements to strengthen school performance, whilst remaining compliant with DET policies and procedures.
3. Demonstrated ability to work independently, flexibly and constructively in a team ensuring the continuous and efficient operation of the work environment, as well as working creatively and proactively to enhance work systems, practices and relationships.
4. Demonstrated high level written and oral communication skills and high-level interpersonal skills, with an ability to relate effectively and sensitively with teaching and support staff, as well as students, parents, external providers and the wider school community.
5. High level organisational skills with a demonstrated ability for effective time management establishing priorities, procedures and guidelines relating to the work area.
- Manage Human Resource functions within the school.
- Assist with workforce planning under direction of the principal.
- Manage recruitment procedures.
- Provide advice to the leadership team on support structures and work practices.
- Assist in the development of effective and safe work practices.
- Assist in the development of Human Resource planning.
- Other duties as assigned by the principal or business manager
· Complete and monitor all administrative work in eduPay relating to salaries, leave, service history, time fraction changes, allowances, special payments, statement of service and other associated work.
· Monitor staff employment i.e. time fractions, salaries and allowances.
· Manage school local payroll, preparing and monitoring timesheets in conjunction with School Operations staff, ensuring all DET, ATO and superannuation requirements are adhered to.
· Monitor that all leave is entered on eduPay
· Prepare employment contracts in accordance with DET guidelines and complete the hire process for all new staff on eduPay.
· Communicate & confirm new staff employment details to relevant School staff
· Monitor staffing contracts and flagging termination dates with the principal
· Maintain spreadsheets with staff workforce planning details and monitor critical dates i.e. contracts, long term leave, parental absences, time fraction changes.
· Maintain VIT and WWCC records for all staff and complete suitability for employment checks.
· Maintain all HR forms and templates
· Provide advice regarding conditions of employment and employee relations, lodging calls to DET HR for support as required
· Review DET HR Newsletters and communicate matters to staff as required
· Stay abreast of changes to DET HR policy and the VGSA bringing matters to the principal attention as relevant
· Manage confidential storage and retrieval of personnel and payroll files.
· Liaise with Business Manager, Principal and School Operations team on a regular basis regarding HR matters.
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via *******@education.vic.gov.au
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
· Provide administration support in the General Office as required
· Actively seek and participate in professional development (subject to schools P&D guidelines)
· Regularly review and update work processes ensuring efficiency and approved practices are upheld
· Maintain utmost confidentiality and professional rapport at all times
· At all times working to create a professional environment, which upholds and displays the schools values of respect, achievement and responsibility.
· Undertake other duties relevant to the field of responsibility as requested by the principal.
Hours: 8:30 am to 4:30 pm (negotiable)
