Legal Assistant

Are you a highly motivated and detail-orientated Legal Assistant, keen to join a busy suburban family law practice? 

Our new team member will play a crucial role in supporting our legal team, ensuring the smooth and effective/productive operation of our business.

The role includes the opportunity for a flexible work arrangement (including potential work from home / job-sharing arrangements).

About Us:

At Bayside Family Law Solutions (BFLS), our motto is ‘We’re helping good people get back to living a great life’.

We offer considered, tailored solutions to our clients and we always take that extra step to ensure that our clients walk away extremely comfortable with how their situation has been handled. 

The firm operates exclusively from modern premises in delightful Hampton Street in Hampton, close to public transport, and is committed to delivering its specialist services to the south-eastern Bayside suburbs of Melbourne and beyond.

What We Need

As our current legal support person is leaving us after six years to take the next step in his career, BFLS is now on the hunt for a capable and passionate Legal assistant to join our growing business. 

We want someone who is aligned to our values which are being professional, empathetic, trustworthy, and welcoming.

As our Legal Assistant, you will often be the client's first point of contact with the firm so you will need to have excellent interpersonal skills and a demonstrated ability to maintain strict confidentiality at all times. 

If you are super-organised, goal-orientated and proactive with a strong client service focus, you take pride and ownership in your contribution, have excellent attention to detail and want to be part of a growing organisation, this could be your next long-term role.

What You Will Be Doing 

Your duties will be varied including:

• General administrative duties including telephone and office reception, sending emails, collation and sorting of documents, scheduling appointments, and file maintenance.
• Client service (greeting clients, providing refreshments, preparing client packs and/or gifts).
• Opening and maintaining files in LEAP (legal software platform).
• Arranging mediations and booking barristers.
• Family court writer enquiries and bookings.
• Filing documents on the Commonwealth Court Portal.
• Drafting documents including costs agreements, ACOs, some court documents, basic correspondence, barrister briefs, and client invoices.
• Being involved with projects of the firm and contributing to our social media.

What You Need To Have

• Minimum 1 year of experience working in a similar role within a law firm.
• Intermediate level computer skills including MS Office.
• Proven ability to work well under pressure, manage competing priorities with flexibility to occasionally meet demanding and/or unexpected deadline. 
• Excellent communication skills, both written and verbal.
• Strong attention to detail and the ability to maintain accurate records and files.
• Ability to work well in a team environment and independently with minimal supervision.
• Have a friendly and enthusiastic attitude and diligent approach to work.
• Flexibility and a willingness to learn new skills and take on additional responsibilities as needed.

Desirable criteria:

• Previous experience of working in Family Law.
• Connections or living within the Bayside area.
• Previous experience with LEAP legal software.

Benefits:

• Competitive salary commensurate with experience. 
• Flexible work arrangements including possible job-share arrangement for suitable applicants.
• Walk to the beach during lunch!
• Small, supportive, collaborative, and inclusive work environment.
• Opportunity to make the role your own.

How to Apply: if this sounds like you, and you are keen to be part of a well-known and respected Bayside legal practice, please submit your resume and cover letter to ******@baysidefamilylawsolutions.com.au with the subject line "Legal Assistant Application”.

Please include your answers to the below questions in your application.

BFLS is an equal opportunity employer and values diversity in our workplace.

Applications close Wednesday 14 February 2024, although we will begin short listing and interviewing good candidates as soon as we receive their applications.

Please note, no applications will be accepted from Recruitment Agencies on this occasion and only short-listed candidates will be contacted.