Maintenance Coordinator - Administration

We are seeking a skilled and organised Property Maintenance Coordinator to oversee and coordinate all repairs and maintenance requests for properties across various trades. The ideal candidate will be responsible for managing and facilitating the timely completion of repair and maintenance tasks by coordinating with vendors, contractors, and internal teams. 

This role requires strong organisational and communication skills, as well as a proactive approach to ensuring the efficient and effective maintenance across properties.
 

Responsibilities:

• Receive and log all maintenance requests from property managers, tenants, owners or other departments.
• Assess the urgency and nature of each maintenance request and prioritise tasks accordingly.
• Coordinate and schedule repairs and maintenance work with external vendors, specialty contractors, and in-house maintenance staff.
• Obtain quotes, negotiate timings, and oversee the services required for repairs and maintenance.
• Communicate with tenants, property managers, owners and other stakeholders to provide updates on the status of maintenance requests and scheduled work.
• Monitor the progress of ongoing repair and maintenance tasks to ensure timely completion and quality workmanship.
• Develop and maintain relationships with a network of reliable and skilled tradespeople, contractors, and service providers.
• Maintain comprehensive records of all maintenance activities, including costs, work orders, and warranty information.
• Ensure compliance with relevant regulations, building codes, and health and safety standards in all maintenance activities.
• Review and analyse maintenance-related data to identify trends, recurring issues, and opportunities for improvement.
• Collaborate with property managers and other departments to develop and implement efficient maintenance strategies and cost-effective solutions.
• Research and recommend innovative and sustainable maintenance practices and products to improve property functionality and longevity.

Qualifications:

• Proven experience in property maintenance coordination, facilities management, or a related field.
• Strong understanding of building systems, construction methods, and maintenance procedures across various trades (e.g., HVAC, plumbing, electrical, carpentry).
• Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
• Effective communication skills, both verbal and written, and the ability to interact professionally with diverse stakeholders.
• The ability to establish and maintain partnerships with external vendors and contractors.
• Proficiency in using maintenance management software and other relevant tools for scheduling, tracking, and reporting maintenance activities. ServiceM8 experience strongly advantageous.
• Knowledge of relevant local, state, and federal regulations and building codes related to property maintenance.
• Problem-solving and critical thinking abilities to address complex maintenance issues and identify solutions.
• A proactive and detail-oriented approach to maintenance planning and execution.
• A valid driver's license and the ability to travel to various properties for inspections and coordination as needed.

If you are a motivated and organised individual with a passion for maintaining high-quality properties, we encourage you to apply for this position. 

Please submit your resume and a cover letter detailing your experience and qualifications for consideration. Only shortlisted applicants will be contacted.