Manager - Business Planning & Reporting

About Us

WA Primary Health Alliance is part of the Australian Government's national Primary Health Network (PHN) program which aims to strengthen, improve, and connect the primary care system. As the operator of Western Australia's three PHNs, our state-wide structure and strong partnerships allow us to deliver better health, together.

At the heart of our Vision and Mission is an ongoing commitment to working closely with GPs, health professionals, service providers, hospitals, government and the community to strengthen primary care state-wide.

We are united in working towards a more connected and collaborative primary health care system to improve health equity and health outcomes for all Western Australians, particularly those at risk of poor health.

We are guided by our Strategic Plan 2023 - 2026. To find out more about us and what we do, please go to our website: https://www.wapha.org.au/about-us/

We are committed to creating a safe and inclusive culture for all our staff, health providers, partners, and community members. The contribution and participation of people with diverse bodies, identities and experiences is crucial to the work we do and allows us to shape a health system that is fit for the future.

WA Primary Health Alliance acknowledges, and pays respect to, the Traditional Owners and Elders of this country. We recognise their diversity and the significant importance of their cultural heritage, values, beliefs, and self-determination in contributing to the positive health and wellbeing of the whole community. We also acknowledge and welcome all members of the lesbian, gay, bisexual, trans/transgender, intersex, queer, asexual, aromantic and other rainbow (LGBTIQA+) communities and celebrate the extraordinary diversity of people's bodies, identities, relationships, and experiences.

We encourage applications from every background and ability, including but not limited to, Aboriginal and Torres Strait Islander people, LGBTIQA+ people, people from multicultural backgrounds and people with disability.

The role

Manager - Business Planning and Performance Reporting leads the Business Planning and Performance Reporting team to enable WAPHA to collaboratively develop, coordinate, and execute the annual Business Planning process for WAPHA. The team's primary purpose is to ensure the creation of a comprehensive annual business plan that aligns with WAPHA's mission, vision, and strategic plan. In addition, the Manager will lead the reporting team to monitor and report on WAPHA's performance against the approved annual plan; lead corporate governance and accountability to the federal Department of Health and Aged Care (DHAC); collate and submit DHAC contractual deliverables and outcomes reporting including activity work plans (AWPs); lead regular DHAC stakeholder engagement; and collate and submit other funder contractual deliverables and outcomes reporting.

This role will be offered as an on-going position on a full-time basis and offers the flexibility to work from home and office.

Key tasks and responsibilities include but not limited to:

• Lead a team of 6 people.
• Develop annual planning templates, tools, systems, guides.
• Conduct annual training sessions, engagement and communication on annual planning processes and systems.
• Facilitate meetings and information sessions to provide support to all teams and portfolios in developing the annual plans.
• Lead the co-ordination, review and dissemination of funding schedules received from DHAC throughout the year and maintain a single source of truth for all funding schedules, variations (funding schedule tracker and MS Teams).
• Provider oversight and review of the training material development and delivery on Activity Work Plans.
• Prepare the annual business plan and report against that plan quarterly for 'Business Planning and Reporting team including setting SMART objectives, goals, targets, and metrics for each upcoming financial year that are aligned to the strategic plan.
• Lead the co-ordination and submission of WAPHA's reporting obligations to the DHAC as per the funding schedules (our contracts with DHAC).
• Lead and provide oversight of all other DHAC reporting requirements in addition to the Annual reporting requirement.
• Lead the Executive Office team who are responsible for acknowledging and responding to DHAC's communications and queries efficiently and in a timely manner by engaging and co-ordinating with all relevant WAPHA teams and portfolios.
• Provide feedback to the Senior Manager and Executive General Manager - Business Services on the planning and reporting processes, policies, and tools to ensure it is fit-for purpose and seek ways to continually improve its efficiency.

About you

To be considered for this role, candidates must meet the following selection criteria:

Essential experience and education

• Tertiary level qualifications in business, commerce or demonstrated experience in managing the complete annual cycle of Business Planning and reporting against that plan.
• Excel and PowerPoint skills
• Demonstrated strategic thinking and a strategic mindset with an Ability to connect planning and reporting activities to WAPHA's strategic priorities.
• Experience of leading and managing a team.
• Leadership and Influence to be able to inspire and motivate cross-functional teams to achieve common goals. Strong leadership skills, combined with the ability to influence without direct authority, are essential for driving collaboration and alignment across the organization.
• Outstanding organisational skills with a proven ability to deal with multiple tasks, manage projects effectively, and establish priorities while meeting strict and/or tight deadlines.
• Experience in leading and co-ordinating internal and or external reporting across multiple teams to tight timelines and immovable deadlines.
• Exceptional stakeholder management, interpersonal and communication skills - both written and verbal.
• Ability to work effectively at all levels in an organisation.
• Ability to establish and maintain strong relationships.

Preferred experience and education

• Experience with using the following applications using Oracle Fusion Cloud ERP and Enterprise Performance Planning (EPM) module, JIRA, Confluence, PowerBI

Our Benefits

• Hybrid working arrangement that combines remote work (3-4 days per week) with office presence in our modern Subiaco office (1-2 days per week).
• Commitment to employee development.
• Salary packaging - WAPHA's arrangement allows for a maximum of $15,900 for general living expenses and $2,650 for entertainment benefits per fringe benefit tax year.
• Competitive salary.
• Professional development allowance ($1k per year).
• Employee Assistance Program.
• Additional paid parental leave.
• Gifted paid day off during Christmas shut down period.
• Annual $200 health and wellbeing reimbursement scheme.
• All employees have access to LinkedIn Learning.
• Study leave options available.
• Option to purchase additional leave.
• 13 weeks long service leave after 10 years of continuous services (accessible on a pro-rata basis after 7 years).

To Apply

Please submit your application by clicking the 'Apply' button.

Your application should include your CV along with a cover letter. The cover letter should outline your interest in working for WAPHA and address the selection criteria as outlined in the job advertisement demonstrating your skills and experience relevant to the requirements of this role.

Applications close Monday 22nd April 2024.

WAPHA reserves the right to commence shortlisting prior to the advertised close date.

For further information please email . Please note that applications must be submitted via the link provided - applications received by email will not be accepted.