Office Administrator

OFFICE ADMINISTRATOR 
Location: Canberra 
Reports To: CEO 

About us: 

ANU Sport is an independent incorporated association that delivers sport, fitness and recreation services and opportunities to the ANU Community. ANU Sport is a UniSport member institution and the ANU is a member of the Group of 8, Australia’s 8 leading universities. 

Our goal at ANU Sport is to enhance and grow the opportunities for the ANU community to engage in sport, fitness and recreation, promoting well-being and balanced lifestyles. As one team, we deliver for over 3,000 members, catering for performance through to participation with an emphasis on experience, excellence and diversity. 

ANU Sport is responsible for the operation and management of the ANU Sport Fitness Centre and all ANU Sport facilities, along with supporting 32 sporting clubs and delivering social and competitive sporting programs. 

About the role: 

With a team of 15 permanent staff and over 50 casual staff (predominantly students), the role of Office Administrator is key in enabling the organisation to function efficiently.     

Key responsibilities include: 

• Provide executive support to the Chief Executive Officer. 
• Co-ordinate the day-to-day organisation and running of the ANU Sport office, including managing office supplies, maintaining filing systems and managing correspondence.   
• Manage internal communications.   
• Management of an external IT provider.  
• Preparation of reports for management and for the Board. 
• Provide secretariat support to the Board and sub-committees, including preparation and coordination of meeting papers and drafting of standing item reports.   
• Co-ordinate organisational meetings, including assisting in the preparation of documents, minute taking and liaising with relevant stakeholders – internal and external.  
• Develop and implement office and HR policies and procedures that accord with organisational values and current legislative requirements. 
• Take the lead in maintaining the organisation’s management of records, policy and procedural framework, and governance and office protocols. 
• Assist with the management of the Association’s contracts and agreements. 
• Assist with organisation’s governance processes and procedures.   
• Assist with the management of HR administration.   
• Assist in the management of merchandise and uniforms. 
• Assist with projects to build organisational efficiencies.  
• Provide input into overall management of ANU Sport’s activities. 
• Perform other duties as directed. 

 The Office Administrator will report to the Chief Executive Officer and will work closely with all members of the Senior Leadership Team. This role is predominantly office based, but flexible working hours can be negotiated.

About you: 

Our ideal candidate is an experienced Office Administrator with a passion for sport.   You are someone who wants to work with good people and make a difference.  You are proactive in the workplace and have a desire to bring your administration knowledge to bear on a new challenge.   

You will have:   

• Secretariat support experience;  
• Excellent knowledge of MS Office Suite of products including Outlook, SharePoint, Word, Excel and PowerPoint; 
• Demonstrated capability of proof reading as well as experience in operational policy, procedure and report writing would be considered an advantage; 
• Excellent interpersonal and communication skills; 
• Demonstrated effective analytical, problem solving and investigative skills; 
• Above-average time management skills and ability to respond promptly and effectively to customer and stakeholder requests; 
• Proven capacity to manage multiple responsibilities in a work environment that covers a wide variety of issues and can be fast-paced; 
• Proven ability to effectively co-ordinate the efforts of others;  
• Proven capacity to work effectively and harmoniously with a diverse range of people and associated interests; 
• Willingness to learn, implement positive change and to exercise judgement and initiative; 
• Eligibility to work in Australia.   

Our Culture 

At ANU Sport we have a strong focus on bringing out the best in people, both our members and our staff.   This is reflected in our commitment to professional development and a core belief that supporting staff to grow in their role benefits the entire organisation.   

We pride ourselves on our culture of Honesty, Passion, and being Progressive. Through these we deliver for our community. 

Do you want to join a dynamic and vibrant team, with a shared focus of delivering great opportunities for our students and the wider community?  Do you believe in the greater benefits of leading an active lifestyle?  This could be the role for you.   

How to Apply 

Please submit a current CV and covering letter no more than two pages, addressing the selection criteria detailed above to ****@anu-sport.com.au no later than 11:59pm, Sunday 28 January 2024. Please include the title of the role in the subject line of your email application.