Office Administrator

Location: This is a work from home role however, being located within the Brisbane area is required.

About Us: We are a dynamic and growing company specialising in Retail Leasing and Tenancy Coordination. We provide consulting services to a range of clients Australia Wide with a focus on Commercial Property.

Position Overview: We are seeking a highly organised and detail-oriented Office Administrator to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our business, handling administrative tasks, and supporting our director and small team. The ability to work autonomously from home is essential and this is rewarded with flexible working arrangements. This role is starting at 12 hours per week with the possibility of additional hours. Working days are Monday, Tuesday and Wednesday, 4 hours per day, keeping in contact with your colleagues via MS Teams.

Responsibilities:

• Director & Administrative Support:
  • Assist with scheduling meetings, managing calendars, and coordinating travel arrangements.
  • Assist with email management and organisation of inbox.
  • Prepare and edit documents, reports, and presentations as required.
• Accounts & Invoicing:
  • Record and maintain recoverable travel expenses.
  • Collate and record monthly business expenses.
  • Assisting Director with recording and billing hours for projects.
  • Managing client invoicing and following up payments.
• Data Entry and Record Keeping:
  • Input of data into spreadsheets and databases.
  • Maintain accurate records and files on company database and within outlook.
  • Maintain the business Real Estate license's, Client service agreements and insurances.
  • Maintain and update document templates as required. 

Qualifications:

Experience: Minimum of 3 years of experience in office administration or related roles.

Education: High school certificate or equivalent; additional certifications or coursework in office administration is a plus.

Skills:

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Proficient in other programs such as Adobe Acrobat Pro, Microsoft Teams and Onedrive.
• Experience with Xero or similar accounting software.
• Excellent communication skills (both written and verbal).
• Strong organisational abilities and attention to detail.
• Ability to multitask and prioritise effectively.
• Professional demeanour and customer service orientation.
• Ability to maintain client confidentiality.

Application

Please provide a cover letter and resume via Seek.