Office Administrator /Personal Assistant

Job Title: Part-time Office Administrator / Personal Assistant

Location: Murarrie, Queensland

Company Overview:

We are a small, vibrant special event management company based in Murarrie, dedicated to delivering unforgettable experiences for our clients. As we expand our operations, we are seeking an experienced and dynamic Office Administrator to join our team on a part-time basis.

Job Description:

The Office Administrator will play a crucial role in ensuring the smooth functioning of our office by handling a diverse range of tasks, including accounts management, IT support, and general administration duties. This role will also involve some Personal Assistant tasks for the Director. The ideal candidate will have a minimum of 5 years of relevant experience, exceptional communication skills, proficiency in Microsoft Outlook applications, and a willingness to contribute to a fun and busy team environment. This role currently requires approximately 15 hours per week (across 2 days or 3 days). On the job training is provided.

Responsibilities:

Accounts -

• Process invoices and receipts accurately and in a timely manner
• Facilitate the payment of invoices and manage online purchases receipts (e.g., Amazon)
• Reconcile bank statements for outstanding invoices and receipts as instructed by the bookkeeper
• Negotiate terms with suppliers, maintain the supplier database, and collaborate with the team on account-related queries
• Scan and provide business accounts to the bookkeeper, following up as necessary

IT -

• Respond promptly to IT queries from team members
• Coordinate with IT contractors, follow up on requests, and review and process invoices
• Manage IT equipment and maintain inventory
• Develop and maintain office processes and procedures documentation

Administration -

• Handle incoming telephone calls and correspondence professionally
• Manage and order office supplies, equipment, and uniforms
• Source reliable office suppliers and maintain vendor relationships
• Manage insurance policies and provide insurance information to external parties as required
• Collect, distribute, and process mail
• Running errands
• Manage websites, memberships, and records of passwords
• Purchase office and IT supplies as needed
• Maintain staff records, create staff templates, and perform data entry tasks
• Assist the Director with Personal Assistant tasks as needed
• Fulfill other requests as specified by the Director

Requirements:

• Minimum of 5 years of experience in a similar role
• Excellent phone manner and communication skills
• Proficiency in Microsoft Outlook applications
• Police Clearance certificate
• Strong organizational and multitasking abilities
• Ability to thrive in a small, fun, and busy team environment
• Flexibility with working hours, including school hours if appropriate
• Your own reliable vehicle (kms are reimbursed)
• Immediate availability preferred
• Street parking available
• Joining our team offers a fantastic opportunity to contribute to the success of our growing company while working in a supportive and dynamic environment. If you meet the above requirements and are ready to take on a rewarding role, we encourage you to apply