Office Administrator

With almost 60 years of involvement in global, cutting-edge projects, established project delivery services, forensic and quantum claims analysis, TBH is one of Australia’s most reputable and largest privately owned project advisory firm with a growing international footprint.

TBH provides quality advisory services to partners in both the public and private sector by leveraging diverse experience of the entire project lifecycle to guarantee the successful delivery of iconic and major projects across a variety of industries.

At TBH, we are growing faster than ever, expanding in Australia and internationally.

As our business continues to grow, we have a great opportunity for an experienced Office Administrator to join our team in Brisbane.

In this role you will not only support our Brisbane team, but will also work closely with and provide direct support to our Canberra team (remotely). As part of this opportunity you will be required to travel to our Canberra office on a quarterly basis (or as directed) to facilitate events and other office operations.

On a day-to-day basis you'll bring your flexible and adaptable way of working to duties ranging from general administration tasks to high level confidential executive support. As well as build and maintain strong relationships with your key stakeholders; provide executive support for senior management and Directors, including general office administration support for technical team; and facilitate all operations support including ordering supplies, facilities maintenance, etc for the Brisbane and Canberra offices.

As our Officer Administrator you'll also;

• Manage general office administration and coordination.
• Coordinating travel and accommodation bookings.
• Provide administration support to Brisbane and Canberra (Eastern Region) employees, including Directors and senior management to ensure the office operates smoothly and safely.
• Conduct the administration process for onboarding, promotion and exiting of staff members.
• Data entry, invoicing, credit card statement reconciliation, timesheets and other processes through the finance system (Microsoft AX) with expertise in area to support team members.
• Assist with maintaining various excel databases, preparation of presentations, correspondence, records management and other documentation
• Organise team events in line with Social Committee and other TBH Eastern Region initiatives
• Follow IMS, (quality and OHSE procedures) including conducting associated audits and reporting
• Ad hoc duties as requested.

As our successful candidate you'll bring;

• At least 3 years previous experience in an office management or similar administrative role; preferably in professional consulting industry
• Certification in Business Administration (not essential, however highly regarded)
• Intermediate skills in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Great stakeholder management skills with proven track record of effective communication between business teams
• Proven autonomy in workload management with demonstrated initiative and ability to work effectively with minimal supervision and on multiple tasks.
• Outstanding time management, problem solving and organisational skills.
• Strong interpersonal skills, including excellent verbal and written communication and customer service skills.
• Proactive mind-set towards continuous improvement, including identifying opportunities to streamline processes and enhance efficiencies
• Demonstrated basic accounting awareness with experience processing invoices (highly desirable)
• Strong attention to detail

• A culture that values people, fostering collaboration and flexibility.
• International exposure as our business operations continue to expand.
• Employee led initiatives in diversity, inclusion and social responsibility.
• Ongoing training and development.
• An environment which is committed to innovation and continuous improvement.
• A competitive salary plus bonus.

TBH is committed to fostering an inclusive environment where everyone can feel comfortable to be their full selves at work. We embrace diversity in all forms through respect for our people, their families, and our communities. We believe we are better together and realise the power of diversity, bringing the right people together to ensure optimal outcomes for all.

As a proud WORK180 Endorsed Employer for Women, we believe in gender equality and equal opportunity. You can view more about our company’s commitment to diversity and inclusion here: https://work180.com/en-au/for-women/employer/tracey-brunstrom-hammond-tbh

We are excited about our continuous growth and invite you to be involved.

All qualified applicants will receive consideration for employment regardless of their background.

If you are an Australian Citizen or permanent resident and your excited to explore a limitless career with TBH, please apply via LinkedIn.