Office Administrator - Vic

Join our Victoria Team as an energetic and professional Office Administrator!

Are you ready to embark on an exciting career journey? We are seeking a motivated Office Administrator to become an integral part of our exceptional Victoria team. As our new administration team member, you’ll have the opportunity to engage in a variety of tasks that contribute to the smooth operation of our office.

In this role you will be at the heart of our team, providing essential office support and handling various administrative responsibilities. Your proactive and organised approach will be crucial in maintaining an efficient and productive workplace.

If you’re ready to bring your energy and professionalism to a role that offers variety and the chance to be a vital contributor to our team, and you have at least three years’ experience in similar corporate support roles, we encourage you to apply.

About the role

In this role, you will:

• Co-ordinate company social events, client functions, conferences etc
• Provide support to the State Manager, Team Leads and Project Managers with project set up, invoicing and tracking in JBS&G’s project management and accounting system
• Contribute to the national Corporate Services team, including supporting the People and Talent team as required with HR administration including recruitment, onboarding procedures, training courses, etc
• Ensure incoming correspondence and inquiries are appropriately directed to relevant team members
• Coordinate meetings, appointments and travel arrangements
• Act as a point of contact for external stakeholders
• Support delivery of annual project, office and internal audits as requirement of our Integrated Management System (WH&S, environmental and quality)
• Ensure delivery of general office maintenance, such as ordering supplies, ICT peripherals, neatness and order of office, boardroom and meeting facilities, and vehicle maintenance
• Other office administration tasks as required.
• You’ll get ample coaching and support from our friendly and experienced Corporate Services team.

About us

JBS&G is an established national environmental consultancy that offers a range of services, including environmental assessment and approvals, environmental management, auditing and compliance, contaminated land assessment, environmental due diligence and liability, ecological services, fire management, and stakeholder and risk management. We employ more than 250 people across Australia and have a reputation for achieving exceptional outcomes in our chosen fields, which is reflected in the scale of the company's projects across Australia. We are included on a range of government and national consulting panels, in addition to significant commitments to clients within the urban development, mining, oil, gas, infrastructure and renewable energy sectors.

In Victoria, our close-knit team work across all of JBS&G’s service areas within most of Victoria's business sectors including mining, land development, energy and infrastructure.

About you

You will have at least three years’ previous experience in office administration. We are also looking for people who can demonstrate:

• Excellent communication and interpersonal skills
• Exceptional organisational skills and attention to detail
• Ability to multitask and prioritise effectively in a fast-paced environment
• Initiative, reliability, high energy and a friendly personality
• Proficiency in office software including data management and excel skills with knowledge of internal financial management systems in MS Word, Excel, Outlook and Adobe PDF and an ability to work to deadlines

Previous experience in accounts payable/receivable and a qualification in business or accounting (Cert IV) is desirable but not essential.

Previous experience in Project Coordination and support is also desirable but not essential.

Full-time and part-time applications considered.

Why choose us?

Joining our team means becoming part of a collaborative and vibrant work environment. You’ll have the chance to work alongside a diverse group of professionals who are passionate about what they do. We value innovation, creativity and teamwork and we’re committed to providing opportunities for growth and development.

Our culture of ‘Care and Trust’ is reflected in our Values and the way we treat each other, the way we contribute to the success of the company, the way we look after our employees and the way we engage with our clients. We offer part-time and flexible hours to allow our employees to manage their lives outside work. We also offer:

• Competitive remuneration and a smartphone allowance.
• Salary packaging opportunities including up to 4 weeks purchased additional leave.
• Career and professional development.
• A safe, comfortable, inclusive and friendly work environment, with an established social group.
• A brand-new office space, located close to public transport
• Wellbeing initiatives e.g., subsidised gym memberships
• Employer funded paid parental leave and partner leave.
• A friendly, fun and open work environment.

How to apply

Please apply online or by emailing your resume and a brief cover letter by 5pm AET Monday 8 April to ********@jbsg.com.au. If you’d like to know more about the role, please email State Manager Mathew Phillips on *********@jbsg.com.au. Discover more about careers at JBS&G, by visiting www.jbsg.com.au

To be eligible to apply, you must already have an appropriate Australian work visa. A recent National Police Clearance and pre-employment medical will be required as part of the selection process.

We will only accept direct applications (no agency-referred applications please).