Office Coordinator

We Are Engineers Australia
We offer meaningful, purpose-driven work. Our people work to support the engineering profession that shapes the very world we live in. With more than 116,000 members, Engineers Australia is the voice of the profession, and we need you to help us drive mutual value for our members and industry partners.

About the role

The Office Coordinator plays an enabling role within the Engineers Australia Facilities Team. Their primary responsibility is to coordinate and support Engineers Australia’s Sydney office functions by overseeing the day-to-day facilities activities and services within the Sydney  office premises. The focus is on stakeholder delivery, administration, contract and service management, invoicing and assisting with small local and national property projects. 

In this role you will:

With guidance from the Facilities Manager, you will support the following functions and services:

• Courier & Mail Management
•  Sustainability Commitment
• Security
• Procurement
• General Office Support
• Records Management
• Repairs and Maintenance
• Work Health Safety and Environment (WHSE).
• Facilities Management Database Maintenance
• Parking Management
• Project Management

 For a full position description, please review the Success Profile attached.

Here’s what we’re looking for:

•  Relevant tertiary qualifications or equivalent is preferred.
•  You have the ability to organise tasks, prioritize work efficiently, and maintain a well-structured office environment. You also have the capability to identify issues, find solutions, and address challenges proactively to ensure smooth office operations
• You possess strong verbal and written communication skills and are able to interact effectively and efficiently and with employees, vendors, and contractors.
• You are proficient in the Microsoft suite of products and have excellent organisational skills and the ability to manage competing tasks and priorities effectively unsupervised.
• A high level of attention to detail. Flexibility and the ability to work well under pressure with previous experience in administration.
• Efficient time management skills to handle multiple tasks and meet deadlines without compromising quality.
• Able to perform manual tasks and site inspections of the office and building surrounds on a daily basis.
• Ability to look after 3 separate office locations between the Sydney CBD & Chatswood.

People are at the heart of what we do and why we do it. Here’s how we look after our people:

• Enjoy competitive remuneration and salary packaging that recognises your expertise and contributions
• Generous paid leave options including 15 days of Personal Leave and 3 days of Life Leave
• Achieve a healthy work-life balance with hybrid working and a 35-hour week, ensuring your personal well-being complements your professional fulfillment
• Unlock career growth prospects, as we invest in you and provide avenues for advancement in EA.
• A diverse, inclusive, and supportive team culture that supports you to lead and achieve.

Ready to apply?
Click ‘Apply Now’ to submit your cover letter and resume by 06 March 2024.

Please note that this position is subject to both a National Police Check and Reference Check. Successful candidates will be required to undergo these checks as part of the recruitment process. The outcomes will be considered in accordance with the requirements of the position, and Engineers Australia' s policies. 

Diversity, inclusion and your privacy:
Engineers Australia embraces diversity, inclusion and belonging and are committed to building a team that represents the communities that we live in and creating a safe inclusive environment for our people. We are a flexible workplace, please talk to us about your flexible working needs during our recruitment process. Our commitment to inclusivity means that we will work with you to ensure that your experience with us is accessible and welcoming. If you need any reasonable accommodation to fully participate in the job application, interview process, or to perform essential functions of the role, please know that we are here to support you. Please feel free to reach out to our People Team at **@engineersaustralia.org.au , our dedicated point of contact for all accommodation-related matters. We welcome applications from everyone, including people with disabilities, mature age and young job seekers, members of the LGBTI+ community, Aboriginal and Torres Strait Islander people and other culturally diverse backgrounds.

At Engineers Australia, we believe that diversity and inclusion are essential for our success. We look forward to welcoming candidates from all backgrounds and providing necessary support where needed to ensure a level playing field for all applicants.

Please visit Engineers Australia’s website to view our Privacy Policy in relation to the collection of candidate information: https://www.engineersaustralia.org.au/privacy-policy

Thank you for considering a career with us.

#LI-RK1