AddressSimon Rosa Landscaping has forged a name for itself as an architect of sophisticated outdoor living throughout Bendigo and Central Victoria. Our team is passionate about customer service, design and creating high end landscapes for our clients.
Our growing landscaping business is looking for an Office Coordinator who can help us create a more productive work environment, while ensuring that our clients get the support they need. The ideal candidate for this position is an organised, detail-oriented individual who is able to manage multiple tasks at once in a fast-paced environment. If you are a deadline-driven professional with a strong work ethic and a background in office administration, we want to hear from you.
Job tasks and responsibilities:
This position has preferred hours of 9 to 3, 2-3 days per week (however negotiable to up to 25-35 hours a week).
Key responsibilities include:
- Follow office workflow procedures to ensure maximum efficiency
- Maintain files and records with effective filing systems
- Support other team members with various administrative tasks (redirecting calls, disseminating correspondence, scheduling meetings, following up clients and contacts etc.)
- Greet and assist visitors when they arrive at the office/showroom
- Monitor office expenditures and handle all office contracts (rent, service etc.)
- Perform basic bookkeeping activities and update the accounting system
- Deal with customer complaints or issues
- Monitor office supplies inventory and place orders
- Assist in vendor relationship management
- Maintain good working relations with team members and consumers
- Attendance at all relevant staff meetings
- Build-up good communication practice by communicating openly within the team.
Requirements and skills
- Proven experience as Office Coordinator or in a similar role
- Experience in customer service will be a plus
- Knowledge of basic bookkeeping principles and office management systems and procedures
- Outstanding knowledge of MS Office, “back-office” and accounting software xero.
- Working knowledge of office equipment (e.g. optical scanner)
- Excellent communication and interpersonal skills
- Organized with the ability to prioritize and multi-task
- Reliable with patience and professionalism
