AddressPurpose of Position
Association Professionals is a small yet dynamic consulting firm that offers a wide array of services to clients in the not-for-profit sector. We work closely with our clients to develop customised solutions that promote sustainability, deliver growth, and achieve strategic objectives. Our expertise lies in providing management and event services to professional associations across Australia. As a woman-led organisation that is a leader in our field, our company directors Melinda Caspersz and Elaine Trevaskis provide a flexible and supportive working environment while also providing career development opportunities.
Our team is always: professional, respectful, approachable, collaborative, and supportive.
Association Professionals manage a working environment with staff working both remotely and in the office. The Office Coordinator is responsible for ensuring the smooth operation of the office and includes various office maintenance tasks such as ensuring the photocopier is working, ordering stationery and supplies, and providing administrative support tasks. Working from our Dingley head office this role is integral to the smooth running of the office and therefore the ideal candidate will be reliable, solution focused and have a keen eye for detail. Reporting directly to the business manager, you will have the ability to multitask and manage your workload efficiently. When required you will provide ad hoc support to team members during peak periods.
Key Responsibilities and Duties
- Administration and Record Keeping: Ensuring that accounts payable and staff records are accurately entered into Xero Accounting Software and any paper and electronic records are filed or archived correctly.
- Communication: Posting to social media, company newsletter and website updates.
- Maintenance: Ensuring that building and equipment is maintained. Liaise with suppliers as appropriate, ensure adequate stock of stationery and other office supplies and postage.
- Other Support: Assist the business partners with other general office support duties as required.
Key Selection Criteria
- A minimum of 2-3 years’ experience working in a small, fast paced service organisation
- Proactive, outcome-focused approach and a commitment to ongoing professional and personal growth
- Data entry with Xero
- Creating and posting to social media platforms
- Creating and distributing enewsletters to Mailchimp or similar EDM platforms
- Project Management tools such as ClickUp or similar.
- Demonstrated capability with MS Word, Excel & Google Workspace.
- Demonstrated ability to think critically and develop solutions to ensure the smooth running of the office.
- Demonstrated capacity to manage multiple tasks and day-to-day duties simultaneously, within agreed timeline.
- Ability to work autonomously and with initiative, as well as contribute as part of a small but driven team.
- Excellent written and verbal communication skills.
Highly regarded.
- IT troubleshooting
- Relevant tertiary qualification(s).
