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Form of workAbout us
APA is a leading Australian energy infrastructure business. We own and/or manage and operate a diverse, $22 billion portfolio of gas, electricity, solar and wind assets. Consistent with our purpose to strengthen communities through responsible energy, we deliver approximately half of the nation’s gas usage and connect Victoria with South Australia, Tasmania with Victoria and New South Wales with Queensland through our investments in electricity transmission assets. We are also one of the largest owners and operators of renewable power generation assets in Australia, with wind and solar projects across the country.
We employ more than 2,200 people across Australia and know that they are the key to our success. We are committed to a diverse and inclusive culture, where all our people feel safe, valued, and trusted to do their best every day.
The Opportunity
We now have an exciting opportunity available for an Office Manager to join our Finance Operations & Transformation team in Sydney CBD office on a Permanent Full Time basis.
Reporting to the Brisbane Office Manager, you will play a key role in ensuring the effective running and maintenance of the site and its equipment, supplies and resources.
This is a senior administrative role with 1 direct report (Receptionist). Additionally, as appropriate, you will also be providing generalist administrative support to site-based leaders, managers and staff of APA, enabling and supporting them to perform their functions efficiently.
Key Responsibilities
- Coordinate and liaise with building management, contractors, and service providers for inspections, safety drills, and repairs, ensuring a safe and well-maintained office environment
- Oversee procurement of office supplies following APA procedures, manage office security systems, and ensure compliance with visitor induction processes
- Manage incoming and outgoing mail, including courier services, and oversee meeting room facilities and equipment maintenance
- Coordinate site events, communications, and forums with stakeholders, collaborating with the HSE Advisor on safety inspections and crisis management plans
- Lead and manage a direct report to maintain office safety processes, contribute to a healthy work environment, and ensure adherence to administrative procedures and processes
- Assist in corporate and site-based induction processes, oversee administrative databases, and identify and implement process improvements to support efficient operations
- Manage reception function, including relief roster maintenance, provide high-level customer service to internal and external stakeholders, and support day-to-day front desk operations
Your background
- Proven working experience in broad administrative roles
- Ability to organise and prioritise workload, including that of others
- Ability to meet strict deadlines and work under pressure
- Excellent customer service orientation with a positive, professional attitude
- Demonstrated initiative and proactive approach to work
- Demonstrated organisational and planning capabilities
About the Team
Join our dynamic team at our bustling Sydney office, where you'll be part of a close-knit team of two, including yourself in the advertised role, alongside our dedicated Receptionist. Together, we ensure the seamless operation of our office, catering to the needs of Staff, interstate visitors and external customers.
As integral members of the Office Management team, we thrive on collaboration and excellence, offering you a supportive environment where your contributions are valued and where growth opportunities abound. Join us in making a meaningful impact and shaping the future of our organisation.
Working at APA
APA is an equal opportunity employer. The safety and sustainability of our people, community and environment is our focus. We embrace diversity in our people to ensure our workforce is representative of the communities that we operate in.
APA provides you with access to targeted career development programs, competitive remuneration, employee benefits, work–life balance and wellbeing programs. APA also have an inclusive parental leave policy that supports all parents throughout their parenting journey.
Applicants must be eligible to work in Australia to be considered.
Sound like your kind of career? We’d love to hear from you.
Role closes on Wednesday 6 March 2024 at 8:00am. Role Reference number: 5752.
PD is available on request by emailing ***********@apa.com.au quoting reference number above.
Visit us on apa.com.au/careers.
