AddressCategory:
Energy
Work city:
Darwin
Salary:
$64.10 per hour
Duration:
6weeks
Created:
17.05.2024
Office Manager - short term contract 22.5hrs a week.
The Position
Reporting to Regional Director, NT the Office Manager is accountable for co-ordinating and managing the efficient operation of the Darwin office and providing administration support to the Darwin team.
The scope for this position covers:
● Coordinating and managing the efficient operation of the Darwin Office.
● Supporting remote engagement activities
● Managing the light vehicle fleet.
● Administration support including preparation of reports, presentations and correspondence, and stakeholder engagement records.
● Events management and coordination as required.
Key Deliverables
● Co-ordinate and manage the efficient operation of our Darwin office, including access, security, work station allocation, office supplies, meeting rooms, safety, office inductions, visitor management, maintenance, fire wardens, office evacuation plans and parking.
● Maintain office procedures, communicating changes, continuously improving office processes and procedures.
● Support logistics arrangements for remote engagement activities.
● Manage light vehicle fleet, including working with the NT Operation Manager on new fleet vehicle purchases, servicing, tyre repairs, fitouts etc.
● Manage and allocate field equipment (radios, sat-phones, first aid kits, fire extinguishers, recovery kits, tool kits, swags, etc) in accordance with vehicle assessments and requirements.
● Manage ongoing expenses (satphone, Remote NBN accounts, sat-data connections, fuel, site services for TRP, sensor calibration etc etc)
● Monitor and report on stakeholder engagement records in IsoMetrix including monthly team updates.
● Assist with preparation of reports, presentations, and correspondence as required.
● Events management and coordination (as required).
● Coordinating Darwin-based training.
● Working closely with the Darwin team to optimise operational efficiency and create a great working environment.
The ‘go to’ person for all administration and support for Darwin office.
Other projects and tasks as required.
Experience
● Experience in managing and supporting an office with multiple teams and frequent visiting staff.
● Provision of administrative support that includes document and database management, developing materials and presentations, managing expenses and travel, coordinating meetings and providing basic IT support, event management, team building and cultural activities.
● Experience managing a small vehicle fleet including set up, maintenance, safety, vehicle allocation and inspection.
Industries/Background
● Companies with ‘infield’ operations.
● Development or project companies desirable but not essential.
Key Success Competencies
● Systems; Microsoft Suite at Intermediate level.
● Attention to Detail; produces quality work free of mistakes, checks and rechecks, meticulous, attentive, is across fine points of tasks
● Plans and Aligns; plans and prioritises work to meet commitments aligned to team and business needs.
● Builds Networks; builds formal and informal relationships in the team and across the business, takes active steps to be involved in cross organisational activities.
● Communication; (written and verbal) delivers clear understanding of information, situation or issue, uses simple language, correct use of grammar in written documentation.
Key Success Behaviours
● Drives results; gets stuff done, consistently achieves results, remains calm in high pressure situations.
● Collaboration; builds partnerships with internal and external stakeholders, works collaboratively with others to meet shared objectives and outcome.
● Courage; steps up to address difficult issues, says what needs to be said.
● Resilient; rebounds from set backs and when facing difficult situations.
● Adaptable; adapts approach and demeanour to match situation or demands
● Performs well under pressure; manages the ability to manage multiple tasks simultaneously; meets deadlines.
Education and Qualifications
● Diploma or equivalent in administration desirable.
