Address
Form of work
SalaryResponsibilities:
- Organise and schedule meetings, appointments, and events for executives and team members.
- Prepare and distribute meeting agendas, minutes, and relevant documents to participants.
- Maintain and update company databases, records, and filing systems.
- Manage incoming and outgoing correspondence, including mail, emails, and phone calls.
- Assist with the preparation, editing, and formatting of documents, presentations, and reports.
- Handle financial tasks, such as managing invoices, processing expenses, and reconciling accounts using Xero.
- Manage employee records, coordinating recruitment processes, maintaining personnel files, processing of payroll.
- Collaborate with various departments to ensure efficient workflow and provide general administrative assistance as required.
- Oversee office supplies, inventory management, and procurement of necessary equipment or services.
- Coordinate travel arrangements, including flights, accommodation, and transportation, as needed.
- Assist in organising company events, conferences, and team-building activities.
Requirements:
- Proven experience as an Administration Manager, Administrative Assistant, or similar role.
- Strong organisational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Proficient in using office software (e.g., MS Office Suite, Xero).
- Excellent written and verbal communication skills.
- Attention to detail and accuracy in work.
- Ability to handle sensitive and confidential information with discretion.
- Knowledge of basic accounting principles and experience with financial management tasks.
- Familiarity with HR processes and procedures is a plus.
- Problem-solving skills and the ability to work independently or collaboratively as part of a team.
- Flexibility and adaptability to changing priorities and business needs.
Education and Qualifications:
- High school diploma or equivalent; additional certifications or training in office administration is a plus.
- Proven experience in a similar administrative role.
- Proficiency in MS Office Suite and other relevant software applications.
If you are an organised, proactive, and detail-oriented professional with a passion for administrative tasks and supporting business operations, we encourage you to apply for this position. Join our team at Halex Group and contribute to our success as we continue to grow and excel in the building sector.
