Office/Administration Manager

This is not your average administration role. This is a rare opportunity to amplify the work of a diverse and fun-loving team in a growing business. A team that takes pride in what they do, but knows how to have a good laugh and not take themselves too seriously.

We are looking for a pro-active Office/Administration Manager to work with our team and help us streamline the day to day operations of our business. The work you will do with us will have a lasting impact on the future of MaxMine, and the environment and people who use our products.

This role could lead to a number of exciting career directions, we are looking for someone with the right mindset, and cultural fit, that is interested in learning and growing with us.

About Us

Mining operations deal in massive scale operational problems. They ‘lift and shift’ millions of tonnes of material and consume hundreds of millions of dollars per year in operating expenses. A 1% improvement across load and haul fleets can add literally millions to our clients’ bottom lines and reduce their carbon output by meaningful amounts. We are delivering these improvements to our clients across Africa and Australia.

MaxMine is an automated business improvement product which performs advanced analytics and data science on operational data from mobile mining equipment to deliver significant cost savings and productivity gains to global miners. We apply engineering science and mathematics to operational data that we collect with our hardware. We store and analyse this data via our cloud platform and deliver results straight into client’s operations.

Our approach is the future of Professional Consulting Services, and everything that we do, and how we do it, reflects this. We are a value focused tech company, which happens to work across Operational and Engineering domains in the Mining Services industry. With a growing client base and rapid expansion of services, analytics and operations we have a range of interesting projects that will have an impact.

About You

• You are passionate about working in partnership with the people in the business and realise that every role makes a meaningful contribution
• You take ownership of an issue and act autonomously for the right outcome for the business
• You bring a positive energy, focused on making a difference with your work
• You like solving problems and prefer practical over “the way things have always been done”
• You have strong interpersonal skills and can work independently and with direction
• You are organised and effective at prioritising competing activities for the best overall value
• You actively build relationships within the team and the business’ partners
• You have excellent communication skills, both written and verbal
• You are interested in developing a broad skill set in a number of areas, and may have personal career objectives beyond this role

Some of the things you will do

With leadership and direction from the business services team you will:

• Own the office management and staff amenities function
• Provide administrative support to the leadership team and business as a whole
• Manage and facilitate certification renewals, working rights checks, medical clearances
• Conduct leave reconciliations
• Assist with the recruitment and onboarding of new team members with direction from the Business Services Management Team
• Assist with travel arrangements and calendar management, as required
• Support the payroll process
• Support marketing efforts and event planning

Experience and skills we're looking for:

• Proven office management, administrative or assistant experience
• Knowledge of office management responsibilities, systems, and procedures
• Excellent time management skills and ability to multitask and prioritise work
• Experience with Payroll or day-to-day HR functions (preferred but not essential)
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills

Our Values

Our team's cohesion and success draws from a culture of shared values. We welcome applicants who identify with the following, fostering an environment where both the individual and the company thrive through collaboration.

• Customer - We play the long game, as one team
• Impact - We move the needle for our customers, people & environment
• Ubuntu - We believe ‘I am because we are’
• Finishing - We celebrate when things are done
• Excellence - We take pride in our work. Quality output with a sense of urgency
• Playful spirit - We have a good laugh

What We Offer

• Lots of chances to learn and grow – you’ll be surrounded by some of the brightest minds in the city, part of a culture which values sharing knowledge every day
• A chance to join a growing company
• The opportunity to shape your role, our team and our product
• We treat you as a person

MaxMine actively encourages applications from individuals of all genders and backgrounds, recognising that a diverse team contributes to innovation and success. We work hard to ensure equality extends to creating an environment where everyone feels valued and empowered to reach their full potential.

You can see all the cool stuff we have achieved together at www.maxmine.com.au

If all this sounds like you, please apply via Seek with a PDF version of your CV.

No recruiters please.