Our valued cleint, a leading global supplier of downhole tubulars and engineering solutions, are looking for an Operations Coordinator to join their Bibra Lake operations on a permanent basis.This job title is responsible for daily operations matters, communicating with customers regarding on-going projects and shipping & receiving. The individual works with shop, inspection/ repair, and transportation personnel. Responsible for maintaining and ensuring all equipment is always kept in a rentable condition.Duties and Responsibilities
- Assist Business Development in developing forward strategies for
- growth and business development in the area.
- Coordinate shipping and receiving through customer correspondence.
- Expedite equipment as necessary to fulfill customer demands.
- Responsible for sourcing freight movement quotations and
- administrating the process of mobilising company assets on a global scale.
- Work on Import/ Export documentation for equipment movement to customers in other countries.
- Organisation of machine shop repairs.
- Develop & maintain relations with machine shops to aid turnaround.
- Have equipment delivered, repaired or modified as necessary.
- Generate delivery tickets, purchase orders, repair tickets and rental return tickets as necessary
- Assist in maintaining inventory control accuracy
- Maintain records of in-process order activities. Along with all documentation of rental equipment.
- Ensure all operations related paperwork is completed as per PCP
- Inform manager(s) on inventory control and daily basis.
- Communicate with customers and vendors regarding equipment location and status
- Interact with accounting personnel regarding accounts receivable and accounts payable as necessary
- Notify QA, BD, Management and Customer on status of repaired or modified equipment as required
- Basic knowledge and competency to be able to service mechanical, hydraulic & pneumatic tools to company standards. Whilst maintaining high level of tool presentation at all times.
- Lead by example & develop a positive attitude to work & safety.
- Ensure timely delivery of equipment to meet customer requirements.
- Ensure all returned tools are serviced & returned to stock in a timely manner.
- Maintain areas in a safe & efficient working condition.
- Develop & control an effective inventory of spares to meet market demands.
- Maintain & promote company standards.
- Ensure pipe yard is kept clean, tidy and presentable at all times.
- Ensure all tubulars are stored correctly. Racks / Stows of pipe are kept and maintained in a safe manner.
- Ensure all tubulars have protectors fully fitted and connections have fresh or suitable dope applied.
- Ensure any 3rd parties carrying out work on behalf of the company fully understand our standards and expectations.
- Support other departments through provision of resources.
- Submit weekly activity report and plan for coming week's activities to BD, General Manager and Regional Ops manager.
- Any other duties that the management team request that are deemed competent to carry out.
- Ensure Opus is current. N/R's have been reconciled, stock has been received/transferred, all Inspection reports and COC's have been uploaded, physical inventory match to what is in Opus and comments are up to date in the daily utilization.
- Initiate asset disposal requests in opus for any items that are scrap and not considered a sale item in Opus and once approved, create sale of company property (WS0907) for approval before sending to scrap dealer.
- Update all quotes in opus and make sure they are current and close off any that are no longer active.
- For any new assets, create an ARW for approval and relevant paperwork for further approval such as COF, IRF and PRF
- Carry out worksite safety observations (SHARP) to identify any unsafe
- working practices during daily routine worksite tasks.
- Identify any non-routine tasks that require a Stop Work Authority and
- Job Safety Analysis prior to proceeding with the job safely.
- Carrying out regular site inspections to check QHSE policies and
- procedures are being properly implemented and that they are being
- followed.
- Retain records of HSE inspection findings and produce reports that
- suggest improvements.
- Participate in the hazard analysis and risk assessment process,
- considering how risks could be further reduced.
- Reporting of incidents and accidents and near misses as per Company
- Target Zero policy and legislative requirements.
- Maintain a working knowledge of all relevant Company Target Zero
- policies.
- Attend and record daily QHSE Toolbox Talks, including 3rd party.
- Assist in the delivery of the site QHSE objectives and targets.
- Maintain personal QHSE training at 100% compliant.
- A valid country driver's license
- Very good verbal and written communication skills, capable of
- operating common office equipment, and computer-literate
- Self-motivated
- Knowledge of Handling Equipment. - Essential
- Knowledge of Drill Pipe and Tubing supplied by the company. - Essential
- Word - Intermediate.
- Excel - Intermediate.
- OPUS. Fully compliant and understand all aspects of the system
- pertaining to job description. - Essential
- Outlook - Intermediate.
- Customs - Good working Knowledge.
- Contract Pricing and Terms and Conditions. - Basic, preferred.