Operations Support Officer

We’re seeking a highly organised, proactive individual with a passion for supporting an innovative, busy team. Do you thrive in a dynamic and collaborative environment? Are you able to work autonomously and have a broad range of administrative skills? If so, Seitec has an exciting opportunity for you to join our team as an Operations Support Officer.

About us:

Seitec is a Canberra based company dedicated to the development and delivery of advanced seismic sensing systems for security purposes. We take pride in our ability turn complex problems into tangible solutions resulting in world leading technology. Our success is driven by our talented and motivated team members, and you will be a welcome addition to this amazing team. As a final note, one of our values is family and as such, we offer a level of flexibility to ensure you can be there when your family needs you the most.

Position: Operations / Finance Support Officer

Location: Fyshwick ACT

Type: Full-time

Salary: $70,000 to $85,000 + super – dependant on skill and experience

About you:

Experience in a similar administrative or operations role is desirable, but not essential. We are seeking a candidate who has the following attributes:

• Consistent and reliable - Your organisational skills ensure you are always one step ahead, while maintaining a grounded perspective of the present – enabling you to best prepare for what’s coming up next.
• Communication – You’re able to clearly communicate with a broad range of stakeholders from colleagues to board members, government and defence experts to private sector specialists and everything in between.
• You value trust and accountability – You maintain a high work ethic and are able to recognise when mistakes are made and be accountable for them, while doing your best to come up with a solution.
• Highly organised – You’re able to get stuck into a wide range of tasks often running concurrently, and stay cool, calm and collected – always being one step ahead of our team’s requirements.

Role Overview:

You will play a crucial role in supporting our Executive and Project Teams, throughout the life of our current contract focus and beyond. You will aid in planning, executing and monitoring projects as well as taking on the daily operations of an SME. With exceptional organisational and communication skills, you will ensure that the executive team are aware of necessary operative tasks enabling them to focus on technical, project and contract works. This role has a high degree of autonomy and flexibility.

(NOTE: This role includes 6 months of maternity leave cover, where you will be able to learn a great deal of industry specific knowledge and gain project coordination experience.)

Key Responsibilities:

• Assist CEO & CFO in Company Finance Management (Xero – Accounts & Payroll, forecasting, budgeting and strategic planning)
• Calendar oversight and management of executive team
• Arranging all aspects of field deployment and personnel travel, along with logistics of equipment.
• Work with the team to coordinate office management (meeting bookings, office organisation, stock levels and ensuring equipment is operational)
• Maintain accurate project documentation, records, and reports to facilitate seamless communication and decision-making.
• Assist in human resource management,
• Support in coordinating project and board meetings, prepare meeting materials, and document meeting minutes, action items, and follow-ups.
• Liaise with stakeholders, clients, and vendors to gather information, provide updates, and address any project-related queries. Contribute to the continuous improvement of project management processes and best practices within the organization.
• Proactively identify opportunities to optimise project workflows and suggest innovative solutions.

Requirements:

• Proven experience in project support, project coordination, or similar roles – defence experience desirable not essential
• An eye for detail
• Experience using Xero
• Experience using CRM systems, and/or a willingness to learn.
• Experience in finance management or bookkeeping desirable.
• Excellent communication and interpersonal skills to work effectively with cross-functional teams and stakeholders.
• You may have other skills in administration, sales, marketing or business development that would enable avenues and opportunity for growth in the future.
• Australian Citizens only – Security clearance or the ability to obtain one is a must.

If you enjoy a varied and autonomous role, we would love to hear from you. Please reach out if you have any queries or apply today with your resume and cover letter outlining your qualifications and experience, and why you are an ideal candidate for this position.

Interest will be treated in the strictest of confidence.