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Form of work
Salary- Join a new and growing team in the state-of-the-art Melbourne Connect building - the start-up mindset in the supportive and secure environment of the University.
- Empower researchers to translate their work into real-world impact through programs like TRAM, MAP, and MEC, fostering entrepreneurship and creating pathways for research commercialisation.
- Facilitate research funding opportunities, drive innovation, and support commercialisation efforts within the University environment.
The Operations & Systems Coordinator plays a pivotal role in the Melbourne Entrepreneurial Centre (MEC) team and its culture of change. Reporting to the Operations Manager (MEC), the role supports MEC operations, ensuring the Centre can deliver gold-standard entrepreneurial programs. With a focus on technology systems, this role streamlines administrative functions by identifying automation opportunities and developing efficient processes while adhering to university policies. Your new team has a start-up philosophy in the supportive and secure environment of the University.
Collaborating with the operations team, the coordinator emphasises continuous improvement and exceptional service delivery, requiring strong organisational, problem-solving, and communication skills. This full-time position may entail occasional weekend and out-of-hours work.
Your responsibilities will include:
Developing and implementing processes and automations to enhance finance, HR, IT, and administrative functions, focusing on technological system enhancement.
Support the creation and refinement of efficient systems across teams, including the establishment of a central process library and ongoing adaptation to meet evolving needs.
Identifying opportunities for operational growth and innovation, assisting in the development of strategies to capitalise on these opportunities.
Aid in the development and implementation of automations to standardise processes for Centre operations and MEC Programs, supporting staff in transitioning to these systems and identifying opportunities for increased efficiency through automation.
Who we are looking for
The ideal candidate will possess exceptional organisational skills, attention to detail, and the ability to handle multiple tasks in a fast-paced setting, coupled with a talent for problem-solving. Strong communication skills and the capacity to collaborate effectively within diverse teams are crucial.
You will also have:
A tertiary degree in a relevant discipline and subsequent experience in research or business administration, or an equivalent combination of relevant experience and/or education/training.
Experience with the Microsoft Power Platform, including Power Automate and PowerApps.
Excellent written and oral communication skills, particularly in error-free document preparation.
For further information regarding responsibilities and requirements please refer to the attached PD.
Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Your new team - Melbourne Entrepreneurial Centre (MEC)
The Melbourne Entrepreneurial Centre (MEC) is the gateway to entrepreneurship at the University of Melbourne. The centre was formed in 2018 as part of a commitment to enrich the culture of entrepreneurship within the University and provide pathways to support the entrepreneurial leaders of the future. Our aim is to offer students, alumni, academics, industry, government, and the general public opportunities to engage with and move innovation forward to create real-world impact. Further information about MEC is available at
What we offer you!
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits including generous leave provisions, salary packaging, health and well-being services, and discounts on graduate courses. For more information check out page!
The University of Melbourne
We're tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via and stay connected with our stories and people on .
Be yourself
The University of Melbourne values the unique backgrounds, experiences, and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities, and genders, and people of diverse ethnicity, nationality, and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit page.
We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact Kim Groizard at , with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".
Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture, and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.
For further information, including our 2023-2027 Indigenous strategy please visit -
Join Us!
If you feel this role is right for you, please apply with the following documents:
Resume
Cover Letter outlining your interest and experience
Please note that you are not required to respond to the selection criteria in the Position Description.
If you have any questions regarding the recruitment process, please feel free to contact Susan Bradley via email at , ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.
Applications close: Tuesday 19th of March 2024 11:55 PM Australian Eastern Daylight Time (AEDT)
Advertised: 05 Mar 2024 12:05 AM AUS Eastern Daylight Time
Applications close: 19 Mar 2024 11:55 PM AUS Eastern Daylight Time
