AddressPosition: Part-Time Receptionist (FTE - 0.4-0.6)
Contract Duration: 6 months (with potential for extension)
Days/Hours: Negotiable
Location: Kanyana Wildlife, 120 Gilchrist Road, Lesmurdie
About Us:
Kanyana Wildlife is a dedicated wildlife rehabilitation and education centre committed to preserving and nurturing native wildlife. We offer a supportive and dynamic work environment where every team member plays a crucial role in our mission.
Job Description:
We are seeking a friendly and organised Part-Time Receptionist to join our team on a 6-month contract with the possibility of extension. The hours and days of work are negotiable depending on your skills and knowledge. As a Receptionist at Kanyana Wildlife, you will play a vital role in ensuring the smooth operation of our administration and education offices.
Key Responsibilities:
1. Volunteers Coordination:
- Coordinate administration and education office volunteers to ensure all duties are covered.
- Prepare letters of service.
- Assist the Volunteer Coordinator with documentation and printing.
2. Communication:
- Answer incoming administration and education phone calls and voice mail messages promptly.
- Sort and attend to incoming mail as necessary.
3. Administration Building Reception & Shop:
- Ensure reception is adequately covered by volunteers or staff.
- Support volunteers in running the small merchandise shop.
- Sell merchandise to visitors.
- Assist in merchandise stocktake as required.
4. Bookings and Events:
- Administer bookings for functions, meetings, presentations, info sessions, and visits.
- Coordinate with the Education Team for incursions and excursions, ensuring volunteer availability.
- Provide information on content and pricing to interested parties.
- Maintain an up-to-date booking sheet.
- Assist in setting up rooms and AV equipment as needed.
- Handle payments for tours and events.
- Help organize special events like Easter Bilby Fun and Discover Kanyana Day, including preparing necessary materials in consultation with the Education Team and Management Committee.
5. Hospital Supplies Management:
- Regularly undertake stocktake of goods store, stationery, kitchen, and uniforms.
- Liaise with the Hospital Manager to order supplies and stationery as needed.
6. Donations and Vouchers:
- Issue thank you letters for significant donations.
- Create and issue Nocturnal/Day Tour vouchers.
- Issue adoption certificates.
7. General Duties:
- Perform general office duties.
- Provide support to the Hospital Manager and the hospital as needed.
Requirements:
- Excellent communication and organisational skills.
- Ability to work with a diverse range of volunteers.
- Ability to multitask and manage time effectively.
- Proficient in Microsoft Office Suite.
- Friendly and welcoming demeanour.
- Previous experience in a similar role is preferred but not essential.
Benefits:
- Opportunity to work with a passionate team dedicated to wildlife conservation.
- Flexible working hours.
- Potential for contract extension.
How to Apply:
If you are enthusiastic about wildlife conservation and have the skills and experience to excel in this role, we would love to hear from you. Please send your resume and cover letter to ********@kanyanawildlife.org.au
Closing date: 21 June 2024
Kanyana Wildlife is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Join us in making a difference at Kanyana Wildlife!
