Payroll And Administration Officer

Advertised Vacancy Number: DOE889497

This is a permanent full-time position commencing July 2024

Professional Benefits

Working for the Department of Education attracts a range of attractive professional and personal benefits including: CONFIRM FOR SEA Agreement Positions

• 11 percent employer contributions to superannuation
• More than 20 days of other leave, including sick leave and carers’ leave

The Role and our Branch

The Swimming and Water Safety branch is responsible for the management and implementation of the VacSwim and Interm Swimming programs which provide school children in Western Australia with an opportunity to participate in a safe, quality, comprehensive and progressive swimming and water safety program.

We encourage all applicants with diverse professional experiences to apply.

The Payroll and Administration Officer will provide accurate and timely personnel, Payroll and Administration services to the section, including the creation and maintaining of employee records for all casual and temporary employees. The successful applicant will maintain an understanding of Interm and VacSwim programs procedures and guidelines. You will maintain and apply a current understanding of applicable industrial instruments, legislation, policy and procedures to personnel and payroll activities.

The successful applicant will input commencements, job and personal data for all casual and temporary employees whilst undertaking screening validity checks prior to the appointment of employees. You will liaise with Program Coordinators – Swimming to ensure data is correct prior to processing, manipulate data and upload high volume electronic Interm and VacSwim swimming staff pay sheets onto the payroll system.

Cultural Diversity

The Department is an equal opportunity employer and encourages people with disability, Aboriginal and Torres Strait Islander people and persons from culturally diverse backgrounds to apply.

Your written application will be assessed against the following Selection Criteria:

1. Demonstrated experience in undertaking payroll duties in line with industrial instruments, including processing salaries for a variety of staff.
3. Demonstrated well-developed data entry and computer skills including a working knowledge of databases, spreadsheets and word processing.
4. Demonstrated initiative and sound organisational skills, including the ability to prioritise tasks and work independently and as part of a team.

Shortlisted applicants will have their skills and experiences in relation to the remaining selection criteria assessed in the further stages of the recruitment process. Remaining selection criteria can be found on the attached Job Description Form (JDF).

For a full outline of the role responsibilities and selection criteria, please refer to the JDF.

It is recommended that you consider all information contained in the advertisement and any other related information before applying for the vacancy.

All inquiries are welcomed

Application Instructions

All applications are submitted online. Select “Apply for Job”, at either the top or bottom of this screen and follow all instructions. It is recommended you have relevant documents completed and ready to attach with your online application. Please allow enough time to complete this process as applications must be received prior to the closing date and time.

Your application should include:

• A two (2) page statement addressing the selection criteria listed above, in context of the role and business needs of the branch
• A CV of up to three (3) pages outlining your employment history and professional learning summary relevant to this position
• The contact details for two (2) work related referees who can attest to the claims made in your written application, preferably one being your current line manager.

After you have submitted your application online, you will receive an email confirming lodgement. If you do not receive a confirmation email, please phone (08) 9264 4***.

If you are having difficulty submitting your online application, please phone (08) 9264 86***for assistance.

Eligibility and Training Requirements

Employees will be required to:

• provide evidence of eligibility to work in Australia for the term of the vacancy
• complete the Department’s induction program within three months of commencement
• complete the Department’s training in Accountable and Ethical Decision-Making within six months of appointment and every three years thereafter.
• complete the Department’s Aboriginal and Torres Strait Islander cultural awareness online course within 3 months of commencement
• complete any training specific to this role required by Departmental policy
• consent to a Nationally Coordinated Criminal History Check and obtain a current Screening Clearance Number issued by the Department of Education’s Screening Unit prior to commencement of employment
• obtain or hold a current Working with Children Check if required

The Department applies a four (4) day breach period to this selection process.

Applications must be submitted before 4.30pm (WST) on Monday, 29 April 2024.

Lodgement is system generated. Any submissions at, or after, 4:30pm will not be accepted.   

APPLICATIONS MUST BE SUBMITTED ONLINE 

PROFORMA, FAXED, HAND DELIVERED, POSTED, EMAILED AND LATE APPLICATIONS ARE NOT ACCEPTED

This selection process will initially be used to fill the above vacancy. Applicants assessed as suitable during this selection process may be considered for other similar vacancies that occur throughout our division for up to 12 months following this initial appointment. This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position.