AddressAs the Personal Assistant to the Managing Director and key team members, you'll play a crucial role within our diverse portfolio of businesses, including Myers Planning & Associates, Assemble Design Collective, CoLab, Allee Espresso, and our upcoming profit-for-purpose affordable housing initiative. This role is essential to ensure the smooth operation of our office, enhance client relationships, and support the overall well-being and efficiency of our team.
Key responsibilities:
Office Management:
- Gain a comprehensive understanding of our operations across multiple businesses, providing a strong foundation for effective coordination.
- Maintain the high standards of our office environment, ensuring everything runs smoothly and efficiently.
- Oversee bookings for the CoLab meeting space and manage other tenants as needed.
- Handle inquiries, leads, and customer service duties with diligence and care.
- Ensure all office equipment and facilities are in good working order, coordinating maintenance as needed.
Administrative Support:
- Provide reliable diary management support for the Managing Director and key team members, ensuring they stay organised and on track.
- Manage phone calls for senior team members, serving as a trusted point of contact.
- Assist in managing inquiries and leads, ensuring prompt and effective responses.
- Maintain accurate records and documentation to support the smooth running of the office.
Team Support:
- Support the Managing Director and other key team members as required, fostering a collaborative environment.
- Contribute to the overall well-being and morale of the team, promoting a positive and supportive workplace.
- Assist in maintaining a tidy and organised workspace, contributing to a sense of order and reliability.
- Facilitate regular team meetings and ensure clear communication of goals and responsibilities.
- Be a dependable point of contact for team members, providing support and assistance as needed.
Security and Compliance:
- Ensure all company policies and procedures are followed, promoting a safe and secure work environment.
- Handle confidential information with the utmost discretion and maintain data privacy standards.
To excel in this role, you'll need:
- Efficient Task Management: Proficiency in efficiently managing tasks, deadlines, and priorities, with a keen eye for accuracy and detail.
- Customer Service Excellence: Commitment to delivering exceptional customer service and cultivating positive relationships with clients.
- Effective Communication Skills: Strong verbal and written communication abilities to engage effectively with team members and clients.
- Adaptability to Change: Adaptability to respond to changes with a positive attitude and maintain stability within the office.
- Continuous Learning: A proactive approach to continuous learning and embracing new technologies, processes, and responsibilities.
- Empathy: Empathy and the ability to understand others' needs, fostering a supportive and uplifting work environment.
- Resourceful Problem-Solving: Resourcefulness in solving problems and overcoming challenges with a collaborative approach.
- Collaborative Mindset: A collaborative mindset and readiness to assist colleagues in achieving shared objectives, promoting a team-first environment.
- Confidentiality and Professionalism: Demonstrated capacity to uphold confidentiality and maintain professionalism in all interactions.
- Proficient Office Management: Proficiency in utilising office software and relevant tools for efficient scheduling, communication, and office management.
- Attention to Detail: A strong focus on detail to ensure accuracy and reliability in all tasks.
- Dependability: A reliable and consistent work ethic, ensuring that responsibilities are met with diligence and care.
In addition to a competitive base salary of $75,000, private use of a company vehicle, plus 11.5% super, we offer:
- A 4-day workweek for a better work-life balance
- 4 weeks of annual leave per year
- 12 days of personal leave per year
- A supportive team environment that fosters care and collaboration
- A workplace dedicated to making a difference in our community.
If you feel that this description reflects your strengths and aligns with your values, we would love to hear from you.
Please submit your application via email to *****@myersplanninggroup.com.au instead of using the 'Apply now' button on Seek.
Your application should include a cover letter explaining why you are interested in this position and how you would excel in it, along with your CV.
We understand the importance of making a well-informed decision, so we are open to discussing the role with you before you formally apply to ensure it is the right fit for both of us. Don't hesitate to reach out - we look forward to exploring this opportunity with you.
Applications close 5pm, Friday 5 July.
