Address
Form of workReports to: CALEXICO Director
Commencement date: Immediately
About Us
Founded in 2010, our CALEXICO & CALEXICO Man boutiques have been home to over 120 international luxury designers for over a decade. Nestled in the heart of Brisbane’s premier shopping destination, James Street Precinct, we are a small and tight-knit team who empower each other to achieve exceptional results.
Personal Assistant to CALEXICO Director
We are looking for a highly organised and enthusiastic individual to join our rapidly growing team at CALEXICO/CALEXICO Man. This role will provide high quality personal assistance and administrative support to Founder and Director, Nicky Charman, coordinating her day-to-day schedule.
This position requires the ability to prioritise, anticipate needs, think critically and be solution-oriented in a dynamic environment. The Personal Assistant will also assist with daily operations and administrative duties within the business.
Please note that this position is a full-time, on-site role. We are unable to accept applications without permanent working rights in Australia.
We look forward to receiving your application with a cover letter describing why you are the perfect addition to the CALEXICO & CALEXICO Man team!
Responsibilities
- Manage daily calendar effectively: schedule meetings, manage follow-ups and reminders.
- Make judgements and recommendations to ensure smooth day-to-day engagements.
- Ensure the Director is running according to calendar.
- Keep the Director informed of upcoming commitments, responsibilities and required follow-ups.
- Maintain an efficient and organised filing system for business and personal documentation.
- Act as the first point of contact and filter requests for information, identify issues which need immediate attention and manage conflicting priorities.
- Complete paperwork for any personal or administrative task.
- Maintain a to-do list and follow up daily to assist on the execution of urgent tasks.
- Manage staff onboarding, rostering and payroll.
- Manage and oversee recruitment.
- Provide support for office management activities (ordering supplies, organising and supporting company events/meetings, making reservations, receiving visitors and guests, distributing mail & deliveries, ordering).
- Provide ad-hoc support for the wider business team and administrative tasks.
- Oversee the coordination of teams for events, photoshoots or other activities.
- Coordinate travel for all business and personal trips, ensuring travel plans are detailed and itineraries are optimised.
- Provide accounting support including payments, store banking, business and personal purchases, preparing and submitting reimbursement forms and invoices for payment.
- Act as the main point of contact for home activities.
- Run errands for both business and personal needs.
Essentials Skills & Requirements
- 2-5 years’ experience in a similar role required.
- Strong organisational skills: perform and prioritise multiple tasks with excellent attention to detail.
- A proactive and flexible individual, able to work under pressure and easily adapt to change.
- Proficient use of Microsoft Office Suite, Google Suite, Zoom and other administrative software.
- Ability to take initiative to improve the efficiency of all processes (diary management, travel planning, etc.).
- Excellent English skills, both written and verbal
- Excellent interpersonal and communication skills.
- Problem-solving mindset and willingness to help where needed.
- Ability to maintain complete confidentiality and professional discretion required.
- Experience in HR and/or retail industry a plus.
Benefits and rewards include
- A fun, vibrant and professional working environment
- Generous clothing discounts
- Bi-monthly social events for the team
- Play a key role in shaping the future success of one of the most established fashion boutiques in Brisbane
- Unlimited opportunities for professional development and growth within the company – this role can evolve to tap into your full potential!
