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Form of workAcross the Monadelphous workforce, you will find stories of people who took an opportunity to make a difference with us and built a career and lifetime friendships as a result. We employ nearly 7,000 highly- skilled people who contribute positively to our operations and the communities in which we operate. Ours is a culture built over nearly 50 years, and it's the reason for our continued success.
Our Maintenance and Industrial Services division specialises in the planning, management and execution of maintenance, shutdowns and sustaining capital works.
We are seeking a Personal Assistant to join our Maintenance and Industrial Services division supporting the General Manager of Mining & Minerals for our Southern Region. This position will undertake a range of administrative duties including travel bookings, calendar management, operational support and events coordination for the leadership team. The successful candidate will be a genuine, open-minded professional who enjoys building relationships and problem solving.
Key responsibilities
- Provide administrative and secretarial services directly to the General Manager including diary/email management and travel coordination
- Prepare and distribute a range of reports, presentations and various document formatting
- Maintain and update records in SharePoint and other Monadelphous pages
- Provide operational support to all sites within the Southern Region BU as required
- Provide a timely response to information requests from clients, suppliers, divisional services and the project teams
- Liaise with various stakeholders to plan and organise events, workshops and conferences
- Maintain timesheets, expense claims and business cards for the management team
- Receive, screen and monitor incoming telephone calls
- Build and maintain good rapport with key internal and external stakeholders
- Expenditure management and reconciliation
- General administration tasks including amenity procurement and IT management
Why Us?
We provide the benefits you’d expect from a leading Australian company, but what makes us different?
- Our work. We offer diverse, challenging work on some of the world’s biggest resources, energy and infrastructure projects.
- Our culture. We’re solution focused, reliable and embrace a ‘can-do’ team environment.
- Our loyalty. We want you to reach your potential, we’d like to help you get there.
What you will bring
- A minimum of 3 years' experience in a PA/EA role or equivalent transferable skills
- Advanced knowledge with Microsoft Office Suite (Word, Excel, PowerPoint, Teams & SharePoint)
- Confidence and professionalism dealing with all levels of management
- Build and maintain strong relationships across the business
- Demonstrate consistency in delivery and strong ability to be resilient
- Maintain a high level of confidentiality and discretion at all times
- Strong attention to detail with a solutions-focused mindset
- High level of time management and being adaptable with fluctuating workloads
- Have a strong commitment to the Monadelphous values
Safety is at the forefront of everything we do, and we live by our promise: The safe way is the only way. We embrace the benefits of employing hardworking people from a range of backgrounds, so we encourage applications that contribute to our diverse workplace. If you’d like to find out more about Diversity at Monadelphous, or review our Diversity Policy, please visit our website.
A career at Monadelphous is a career with a difference. Make it yours.
