Personal Assistant / Project Support Officer

Monash Health Dental Services

• Experienced, reliable and task-oriented Personal Assistant. You will work directly with the Service Director and will be responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their work load and prioritising tasks in a fast-paced corporate environment.
• Ongoing training and professional development in a supported work environment
• Full time, Fixed Term Position Parental Leave (Mon-Fri)

Monash Health is Victoria’s largest and most comprehensive health service. For more than 170 years, Monash Health and its predecessors have provided safe, high-quality healthcare for people at every life stage.

With 25,500 employees, we provide care to south-eastern metropolitan Melbourne and rural Victoria from over 40 locations, via telehealth, within local communities and in people’s homes. Each year:

• We provide more than 3.6 million episodes of care to our community,
• More than 293,000 people are admitted to our hospitals,
• Close to 250,000 people receive care at our three emergency departments,
• We respond to more than 65,000 ambulance arrivals,
• We perform more than 55,000 surgical procedures, and
• We deliver more than 10,000 babies.

As an equal opportunity employer, we are committed to a fair, non-discriminatory workplace that maximises the talent, potential and contribution of all.

This role is responsible for providing high level administrative support to the Service Director. Working closely with the Service Director you will play a pivotal role to ensure key tasks are performed and delivered.

The position is the initial contact for enquiries including diary management, meeting coordination and assisting with the organisation of daily events for the Services Director, financial and document management and performing other duties as directed.

Your strong communication skills and your ability to be proactive, organised, a team player and the ability to work with limited supervision in a complex, sensitive and fast paced environment is essential.

Similarly, you will assist on projects underway to ensure the organisations documentation is up to date with the latest information and completed to the highest standards.

To be considered for this important role you will ideally possess the following:

• Experience as a Personal Assistant ideally within the Health Industry and dental specifically
• Proficient in the use of PC including Microsoft Office, Outlook, Microsoft Word, Excel and Power Point, UKG
• Ability to prioritise and stay one step ahead
• Strong communication, great phone manner ( tactful, precise and honest) with skills both in written and verbal
• Overall great team player
• High degree of attention to detail
• Excellent planning and organisation skills while being extremely flexible
• Office Management qualifications or equivalent degree/experience

Previous experience with Titanium software would be an advantage but is not mandatory.

This role offers you the chance to make a real contribution to the dental care we provide to a broad range of clients across south-east Melbourne.  As an important member of our committed team, we can offer you:

• A comprehensive orientation program
• Ongoing professional development as you increase your skills
• The ability to access one day off per month
• Salary packaging benefits that increase your take home pay.

If you’re looking to progress your career in an environment where you can make a real difference, send us your application today!

You’ll enjoy the variety that comes from working in this role with a range of team members.  Monash Health positions us well to offer you the ability to access a wide range of opportunities and experiences as your skills and career progress. Monash Health recognises the value of equal employment opportunity and is committed to promoting fairness, equity and diversity in the workplace

Monash Health recognises the value of equal employment opportunity and is committed to patient safety and promoting fairness, equity, and diversity in the workplace. At Monash Health we are relentless in our pursuit of excellence and work to our six guiding principles.

Applications will only be accepted via the Monash Health online Mercury System only. Email applications will not be considered.

Existing Monash Health Employees should apply using your Monash Health employee account. For any queries regarding employee accounts contact Recruitment Services at ***********@monashhealth.org.

Offers of employment can only be made once all required probity checks have been completed.  These include:

• reference checks;
• a clear Police Check conducted within the last three months;
• a current Victorian Employee Working with Children’s Check (or proof of payment for same);and
• proof of immunisation.

A request to conduct probity checks does not guarantee that an offer of employment will be made.

As part of our selection process, you may be invited by email to participate in an on-camera video interview.
Under the Victorian Public Health orders, all employees working within the Public Health system must be fully vaccinated against COVID-19 and Influenza and are required to provide acceptable evidence of their vaccination status. The current orders require evidence of three doses for COVID-19.

All applicants to positions with Monash Health will need to upload acceptable evidence of full vaccination against COVID-19 and Influenza as part of their application. Acceptable evidence is a copy of your Immunisation History Statement which can be accessed via myGov.

Offers of employment will only be made to candidates who can provide evidence that they meet full vaccination status.