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Form of work The Opportunity
We have a fantastic opportunity for a highly experienced corporate Personal Assistant or Executive Assistant to join our Health Insurance Domestic Retail Portfolio (DRP) team. In providing one-to-one support to the Director of DRP, this role is responsible for ensuring an efficient, organized working environment, whilst providing oversight and management of key operational requirements of the business unit and leadership team as required.
This is a permanent full-time position in a hybrid environment. It will require a mix of office-based work and working from home, located in Melbourne.
Does this sound like you? Yes, then…Scroll down.
How will I help?
Working closely with the Director as the first point of contact, there will be a large focus on diary management, inbox and the coordination of meetings and functions. This role will also support in the preparation of presentations, agendas, and documents for the Executive/board level, arranging travel and planning days. You will also assist with communications and engagement with internal communications and key messaging out to the wider business.
The core functions of this role include but not limited to:
Personal Assistance to the Director: diary and inbox management, coordinating team events and meetings including agendas and minutes, reviewing credit card transactions, booking travel, reviewing purchase requisitions for approval
Business Operations: drive key meeting agendas ensuring items discussed and desired outcomes achieved, developing guidelines for issues and escalation of items for consideration, implementing continuous improvement process to assess efficiency and effectiveness of key meetings, ensure materials being presented are fit for purpose
Business Communications: preparations of presentations, spreadsheets, and executive/board papers in conjunction with the director and relevant leadership team, reviewing outgoing presentations for accuracy, consistent and alignment of messaging, developing central repository housing outgoing materials, develop and maintain actin items register to proactively support delivery of agreed commitments.
Communications, Culture and Engagement: collaborating with communications specialist to develop comms engagement strategy and operating rhythm, establish practice to communicate articles highlighting DRP contribution to Bupa’s objectives, managing key content and messaging for all DRP comms
Why work at Bupa?
We keep our people smiling by helping them improve their lives in and outside of the office.
We’re a welcoming lot, no matter who you are or where you’ve come from. We welcome all talents and backgrounds and embrace our differences, so you can bring your true self to work.
We support our people to be the best version of themselves, physically and mentally. With a healthy work/life balance, leadership support, reduced private health cover, study leave, volunteering options and a commitment to promoting from within.
Our employees can access wide range of benefits: from our own products (incl. health insurance discounts) to many other products and services via our partnerships program (like Apple, Samsung, JB Hi-Fi, plus gym and spa discounts to name a few). We reward our people and celebrate their success, provide initiatives that develop careers and look after our people’s health, wellbeing, and futures.
What do I need?
Firstly, you have a passion for providing high level senior PA or EA support to Director level or above. You will be someone that understands how large complex organisations work and have confidence in anticipating needs and proactively handling tasks and issues as they arise.
You will also have:
Demonstrated experience supporting senior executives or director level
Tertiary qualifications in business or related area highly desirable
Highly developed written and verbal communication skills, and exceptional attention to detail
Advanced skills across Microsoft tools and systems
High level organisational skills, with ability to prioritise work, forward think and work autonomously with minimal supervision
Ability to work to tight deadlines and coordinate and manage multiple complex activities
Proven success in building and maintaining relationships both internally and externally and confident in liaising with people at all levels
Excellent presentation skills and ability to prepare presentations based on raw materials
About Bupa Asia Pacific & What it is like working here
Bupa is an international healthcare group which has been committed to a purpose of helping people live longer, healthier, happier lives and making a better world for more than 70 years.
Bupa Asia Pacific operates in Australia, New Zealand, and Hong Kong, supporting about 6.5 million customers through a broad range of health and care services including health insurance, aged care, dental, medical, optical, and hearing services. Employing more than 20,000 people in the region, we believe that we can make a real difference to the lives of customers through our values, purpose, and the way that we deliver personalised care.
Since 2002, we have reinvested approximately $6 billion in the region, with the Bupa Foundation investing more than $34 million to support 130+ health and care projects.
Our people reflect the diversity of our community. At Bupa, your wellbeing, identity, and own story is respected and valued.
Please note that selection processes will commence immediately following closing date and late application may result in exclusion from the process.
