Personal Assistant

About The Role

Are you ready to be at the heart of a fast-paced, innovative startup? We are seeking an Personal Assistant to provide crucial support to our Managing Director. This position offers a unique opportunity to be an essential part of a dynamic and forward-thinking company. An ideal candidate will be passionate, organised and  emotionally intelligent to handle a wide range of tasks to support in the smooth running of the MD’s days. This role is based in the office in Alexandria, 5 days per week. 

In this role you will:

• Provide Administrative Support: Manage the day-to-day administrative tasks for our MD, including calendar management, email correspondence, and document preparation.
• Facilitate Communication: Act as a liaison between our MD and internal/external stakeholders, ensuring efficient and timely communication.
• Organise and Coordinate: Plan and coordinate meetings, events, and travel arrangements, ensuring all logistics are handled seamlessly.
• Data Management: Assist in organising and maintaining important documents and data, making them easily accessible when needed.
• Office Management duties such as ensuring supplies are stocked up, the office is generally tidy/clean and working on improvements for the employee experience. Liaising with our facilities management on fixes and projects.
• Event management and support on company socials; such as the mid & end of year parties.
• Drafting internal founder communications such as company internal comms, celebrations etc.
• Helping to facilitate company meeting and LT meetings, recording minutes and ensuring effect follow-up on action items.
• Conduct research on industry events, updates and key individuals, in an aim to support the MD’s stakeholder relationships and personal brand.
• Some personal administration such as booking personal appointments, ensuring time in calendar to attend family events etc.

On a day-to-day basis, you can expect to:

• Schedule and manage appointments, meetings, and conference calls.
• Prioritise and filter incoming emails, responding to or redirecting as appropriate.
• Social media and LinkedIn management.
• Coordinate travel arrangements, accommodations, and itineraries for all employees (currently a low level of company travel).
• Some general office management duties such as ordering supplies and a daily office check.
• Maintain organised files and records.
• Support with some personal life tasks, such as pulling together documents, making bookings etc.
• Act as a point of contact for internal and external queries.
• Provide support to HR & Community at internal staff events.
• Assist with ad-hoc tasks and projects as they arise.

We think you will need:

• Previous experience in a personal or executive assistant role, particularly relevant if in a startup environment.
• Passion for being an PA/EA and growing a career in this role.
• High level of emotional Intelligence - Warm, friendly and approachable to a wide variety of stakeholders. Protect the MD’s time but be human about doing so. Represent the MD’s values and care for their team.
• Enjoy being in the office every day, taking pride of the office, getting to know everyone in the business and being proactive about improving the employee experience.
• Exceptional organisational and multitasking skills to manage multiple responsibilities effectively.
• A high level of discretion, loyalty, confidentiality, and the ability to handle sensitive information.