Portfolio Management Office (Pmo) Administrator (Aps5/6)

portfolio-management-office-pmo-administrator-aps56-in-government-and-defence-jobs-920019Portfolio Management Office (PMO) Administrator (APS5/6)Get access to over 40,000+ new jobs in IT and technology across APACCategory:Government and DefenceEmployement Type:ContractIndustry:Public Sector & GovernmentContact Name:Vanessa HediContact Email:vanessah@halcyonknights.com.auContact Phone:61 3 9997 9411Date Published:17.05.2024Portfolio Management Office (PMO) Administrator (APS5/6)

• July start / 12-months + 12 month option
• Barton location + possible WFH
• Minimum NV1 clearance required / NV2 preferred

Our Fed Gov Client requires a Portfolio Management Office (PMO) administrator to work within the Security PMO of the Security Portfolio Section (SCP).The PMO administrator will work to support projects across the portfolio, offering administrative and secretarial support for the PMO functions.PMO Administrator responsibilities:

• Scheduling meetings within the PMO and taking minutes during meetings and governance forums
• Providing governance support to the PMO secretariat, to develop and manage governance papers and agendas
• Keeping records and handling the documentation that projects produce, and entering the data needed to generate PMO reports
• Communicating across the office, projects, and project stakeholders with information requests, schedule updates, and reports
• Provide support to the senior staff in the office while managing competing priorities in line with the goals and objectives of the team
• Contribute to the preparation of a range of project-related documents for key stakeholders as required, including status updates, reports, budgets, and discussion papers to manage the flow of information
• Co-ordinating the flow of information between the PMO and its stakeholders and ensure that the PMO responsible mailboxes are maintained and co-ordinated in a timely manner

To be successful in this position, it is expected that you will have the following:

• 2 years of previous project or PMO experience
• An understanding of project management principles including planning, monitoring, evaluation, and assurance
• Demonstrated competency in written and verbal communication skills and stakeholder engagement
• Demonstrated capacity to learn and acquire new digital skills and get the best out of existing software
• A positive solution and service delivery focused attitude, with attention to detail and ability to meet tight and multiple deadlines
• Ability to work independently and within a small team by using initiative, demonstrating resourcefulness, and managing competing priorities