Production Office Administration Assistant

About us

National Jet Express acts as a critical link in the energy and resources sector, providing fly-in/fly-out (FIFO) services in support of mining, oil, and gas projects throughout Australia. We also provide flexible, bespoke charter flights with a full range of service options to Australia’s city centres and regional destinations. We have been investing in the future of FIFO by progressively renewing our fleet with modern aircraft that provide greater flexibility of rosters, suitability for regional aerodromes, increased reliability, and low carbon emissions.
 

About the role 

The Administration Assistant is responsible for providing administrative support to the Adelaide Heavy Maintenance Production Office. 
 

• Hold safety as a core value and comply with the Safety Management System processes and procedures
• Ensure compliance with company procedures relating to recording, processing, and retention of records/technical data.
• Be responsible for performance and completion of requested administrative functions as advised.
• Assist the Production Team with the organisation and coordination of required meetings and associated minutes and actions.
• Control and process applicable travel and expense reconciliation.
• Provide support with all Engineering Base/Line overtime correlation and reports.
• Assist with ADL local inductions.
• Maintain maintenance location purchasing reconciliations.
• Provide support in base travel applications where necessary. 
• Produce reports for NJE Payroll on overtime, contractor hours.
• Perform any other administrative duties as directed by the Management Team.
   

• The position reports to the:  Maintenance Manager 
   

• Entry level position. Completion of High School Certificate.

• Previous experience in an administrative role is desirable.

• MS Office suite
   

• Good attention to detail
• Proactive and assertive.
• Excellent communication and organisational skills.
• Ability to work well under pressure.
• Excellent time management skills.
• Approachable nature.