Project Admin Assistant

Here’s an opportunity to become a vital part of the Projects team at one of Australia’s fastest-growing brands. 
 
Yo-Chi has become a go-to destination for adults and children alike, where people can create what makes them happy with our soft serve yogurt and wide array of toppings, in an environment where everyone is welcome. Over the past three years, Yo-Chi has grown from 4 venues in 1 state to 25 venues in 5. The growth is continuing in 2024, so it’s time to expand our Support Team.
 
About The Role
 
This newly-created role of Project Admin Assistant will be instrumental in supporting our ongoing growth. Responsibilities include entering new projects and company/user information into Procore, organising direct costs and invoices, and facilitating smooth transitions to live operations by creating purchase orders, managing credit card expenses, and handling subcontract commitments and progress claims. 
 
Additionally, the candidate will oversee billing periods, change events, variations, equipment reallocation, and workflow template setups. This is an exciting opportunity for a proactive and detail-oriented individual to contribute to the success of Yo-Chi's expansion.
 
About Your Responsibilities 

• Entering new projects and users in Procore whilst keeping directory updated.
• Managing direct costs and filing invoices in project folders.
• Creating purchase orders for suppliers and handling subcontract commitments.
• Setting up billing periods for each project and entering change events.
• Overseeing equipment reallocation and organizing with accounts.
• Providing monthly reports to accounts regarding outstanding purchase orders.

This role is part-time, between 2 to 3 days per week. Yo-Chi embraces remote and flexible work arrangements, primarily operating from home, Yo-Chi venues, and shared workspaces. 
 
About You

• Strong attention to detail and excellent organisational skills
• The ability to thrive in a fast-paced environment
• Prior experience with Procore or similar project management software
• Proficient construction or store development understanding

If you're ready to be a part of our growth story and contribute to our mission of spreading happiness, then we want you on board!
 
Apply now, and while you await our call feel free to check out our website at yochi.com.au and follow us on socials @iloveyochi