Project Administrator - Construction

Multi Services Solutions Group (MSS) is seeking an administrator with customer service experience to represent our building services company.

If you are enthusiastic and take pride in quality and efficient service delivery, join Multi Services Solutions and our industry leading team of building professionals.  

MSS provides our customers with specialist trade services in project management, construction trades, facilities management, and building maintenance services, and we are looking for a Minor Works Co-Ordinator to assign technical trades, allocate work schedules and manage quality service delivery to resolve and keep our client building work orders performing well. 

• Be part of a team that thrives on a collaborative team culture
• Flat organisation structure 
• Fast growing company

Experience in scheduling trade services or in similar role an advantage.  

Multi Services Solutions Pty Ltd (“MSS-Group”) is a privately owned company operating from offices in Sydney, Melbourne, Perth, Brisbane and Auckland.  

MSS offers a full range of self-delivered services including; Project and Construction Management Service, Facilities Management Service, HVAC and Refrigeration Services and Transport Services. For more info visit: www.MSS Group.com.au 

The Project Administrator provides administrative and operational support to the Project Management Team. You will be an integral part of the MSS AU Project Management Team ensuring successful delivery of refurbishment and capital works projects. These projects could include refurbishments, infrastructure upgrades, minor works through to capex programs for various clients from the aged care/ retirement living and/or commercial sector.  

You will ensure project processes are developed and maintained, and that all information and documentation including specifications, asset details and works budgets are accurate and recorded – including the preparation and maintenance of client and project job pack, work orders, completion of works, progress supplier invoices and schedule updates in Pronto system.

You will perform a key role within the Project Management team to process or progress client projects, work with Project Managers and Site Supervisors to co-ordinate schedules of works, assignment of subcontractor to budgeted works. You will also follow up suppliers & contractors for invoices, works status, and evidence as per client requirements and desk top auditing of completed works. 

At all times, the Project Administrator is responsible for ensuring scheduled work, materials and trade service process complies with company policies, health, safety, and environmental and quality assurances, ensuring services are scheduled using correctly onboarded and accredited trades to meet client needs, allocated works, and budgets. 

The Minor Projects Coordinator is an entry level position integral to the Projects Management Team. The incumbent that displays aptitude in this role may be considered for the Company’s Project Management training and development program. 

• Well presented with excellent written & verbal communication skills
• Be enthusiastic and self motivated and a team player.
• Demonstrate General Computer Skills (MS Word, Excel and Outlook essential and Pronto / Rapid experience advantageous).
• A willingness to learn and be part of a knowledgeable and hardworking team.
• Able to work well in busy environment, managing competing priorities and tight deadlines