AddressMasters Surveying is an integrated, multi-disciplinary provider of high-quality surveying services. We offer a full range of engineering, construction and cadastral surveying services throughout Queensland and New South Wales.
Due to our continued growth and expansion, we have an excellent opportunity for an experienced Project Administrator to join our team in Wollongong on a full-time basis.
About the role
You will be primarily responsible for coordinating the project and office administration function across our business. This is a critical role within our organisation, so you will be able to make it your own.
Your key duties will sit broadly across the following areas:
- Project Administration
- Preparation and distribution of project submissions and tenders
- Maintenance of our project management system – Total Synergy
- Survey plan printing, lodgement with relevant authorities and distribution
- Maintain project archiving process in liaison with project managers
- Preparation and maintenance of meeting minutes and attendance records
- Ongoing safety reporting preparation and analysis
- Preparation of project invoicing and debt collection
- Coordination of operational travel for the wider team, including booking of flights, accommodation, and transport
- Timesheet report creation and timesheet adjustments as directed by Team Leaders
- General Administration
- PA duties for management as required
- Mail and freight collection/delivery coordination
- Insurance administration including claim lodgement and management
- Assistance in asset management and audits
- Telstra reporting and monitoring of company mobile expenses
- Provision of generalist administrative support across the business, supporting each of the regional offices as required
Skills and Experience
- Full Australian working rights
- Certificate III in Business Administration or equivalent is desirable
- Experience in preparing submissions and tenders preferred
- Minimum of 4 years’ experience in a similar role
- Intermediate skills within the Microsoft Office Suite
- Experience using Total Synergy or similar project management software would be highly regarded
- Experience within technical or professional services organisations highly regarded
Benefits & culture
- Positive work culture – the chance to work independently & collaboratively within a great team of professionals
- Well-developed systems and processes
- A contemporary workplace and culture using modern practices and cutting-edge tools – we work out of a coworking space in a major shopping centre
What's in it for you?
This is a fantastic opportunity to join a leading Surveying Consultancy with a focused but relaxed and friendly working environment. You'll have the chance to play a pivotal role in the organisation's growth plans and the future direction of the business.
In return for your hard work, you'll enjoy an extremely attractive salary package commensurate with your skills and experience.
How to apply
If you have the experience we are looking for, we want to hear from you!
Click the "APPLY" button now and send through both your CV and a cover letter addressing your suitability for this particular role.
